AAO News

  • 11 Jan 2019 2:04 PM | MacKenzie Gott (Administrator)

    The nominations for the 2019 AAO Awards are now open!

    The Awards Committee is accepting nominations for the Alexander Fraser Award, the James J. Talman Award, and the new AAO Emerging Leaders Award, which are presented to individuals. The Committee is also accepting nominations for the Corporate and Institutional Awards which recognize archives, corporations and other organizations that have made significant contributions to the archival community in Ontario.

    Nomination period closes March 15th, 2019.

    The awards will be presented at the AAO Conference in Belleville from May 8-10, 2019.

    For more information on the awards criteria and nominations process, please visit https://aao-archivists.ca/page-18198 

  • 06 Dec 2018 12:55 PM | MacKenzie Gott (Administrator)

    Are you an archivist at an independent school? The Association of Independent School Archivists invites you to join us on Slack! AISA is a group that meets twice a year to discuss the opportunities and challenges inherent to our roles, learn from each other, and attend a workshop or bring in a special speaker.

    At our last meeting, we signed up for Slack where we have been sharing resources and ideas. Curious about others' displays? How they engage with students? What kind of donations they accept from alumni? We'd love to chat!

    Sign up here or email JLoba@appleby.on.ca

  • 22 Nov 2018 7:48 AM | MacKenzie Gott (Administrator)

    Consider giving back to the archival community today!

    Giving Tuesday is a global movement recognizing giving and volunteering. This year, consider directing your charitable dollars to the Archives Association of Ontario. You can donate directly on the AAO website. You will receive a tax receipt for your contribution.

    By donating to the AAO, you will help develop and sustain our programs and services, and assist in offsetting our reliance on grant funding. Our services, including our Archives Advisor and Archeion, Ontario’s Archival Information Network, are widely relied on by the community to improve the accessibility and preservation of Ontario’s irreplaceable documentary heritage.

    We truly appreciate your support.

  • 06 Nov 2018 7:57 PM | MacKenzie Gott (Administrator)

    LAC has released Guidelines and Application Form for 2019 DHCP funding on their website. Please note the minor changes in Guidelines. Deadline for submitting a completed application package is January 8, 2019, before 11:59 p.m.EST

    If you plan to apply and would like advice on your application or to discuss your project, please contact Iona McCraith archivesadvisor@aao-archivists.ca

  • 24 Oct 2018 11:16 AM | Grant Hurley (Administrator)

    Dear AAO,

    Ah, the glories of late October. Waking up in total darkness in a warm bed and hitting the snooze button. Eating too many chocolate bars in the office on the day after Halloween. Laying awake till 2 AM hearing ghosts because you watched that terrifying Netflix show too close to bed. All totally non-specific, shared experiences of the season. But best of all - and definitely for everyone - reading the newest issue of Off the Record! 

    The new issue of OTR is now available for members. 

    This excellent issue includes AAO news and updates, a member spotlight interview with Liz Mayville, an article by AAO Archeion Coordinator Lisa Snider on bulk uploads, a reflection on a summer's work well done by Louise Curtis, a report on the new Reclaiming Shingwauk Hall exhibition by Krista McCracken, and an article on an exciting new way to process collections using speech recognition by Kathy Traynor. 

    All my thanks to these wonderful and talented contributors who make OTR such an engaging publication! 

    The still-very-good Fall 2017 issue is also now available free to the world


    Grant Hurley

    OTR Editor

  • 05 Sep 2018 5:23 PM | MacKenzie Gott (Administrator)

    Call For Papers: Archives Association of Ontario (AAO) 2019 Conference

    The Archives Association of Ontario (AAO) is pleased to announce its Call for Papers for the 2019 AAO Conference to be held 8-10 May in Belleville, Ontario.

    Unlocking the Vaults: Access, Outreach & Engagement

    In 2019 we invite archivists to show us how they are sharing their collections with the wider world. This might be by cutting through cataloguing backlogs, developing digitization and digital archives workflows, or by taking archives to community groups in innovative ways.

    This is an opportunity to speak about successes – as well as the challenges faced – in promoting collections, expanding audiences, and fostering engagement with archives. We’d also like to hear about your instructive failures!

    The AAO 2019 Program Committee invites proposals which touch on any aspect of the broad theme of improving access to archives.

    Session topics may include:

    • Providing access via digitization
    • Innovative outreach activities
    • Engagement with diverse user groups or emerging areas of research and scholarship
    • Promoting archives through partnerships
    • Strategies for reducing backlogs

    Submissions of proposals for papers are invited.

    The Program Committee will accept both individual submissions for papers as well as full session proposals for multiple speakers.

    Full sessions are 1h15m in duration and may take the form of:

    • Conventional sessions (formal presentation of papers; approximately 20 minutes per speaker, with questions to follow as time allows);
    • Panel discussion (abbreviated presentation of papers; approximately 10-15 minutes per speaker, with discussion to follow);
    • Roundtables (brief 5-7 minute presentations with open discussion); or
    • Focused Debate on a specific topic (brief presentations with open discussion & debate to follow).

    Full session proposals should include: name and contact information of all the presenters, along with a brief biography, a short session description (500 works, max) and a session abstract (suitable for use in the conference program, 150 words, max.).

    Individual paper proposals should include your contact information, a brief biography and a short description of the paper (150 works, max)

    Proposals should be sent to the AAO Office using this form.

    The deadline to submit proposals is November 30, 2018.

    If you have any questions, please contact the Program Committee Chair:

    Rodney Carter
    Archivist, RHSJ St. Joseph Region Archives, Kingston

    The 2019 AAO Conference will include, depending on student interest / response, a Student Papers session and, possibly a Poster session. A separate call for submissions will be issued early 2019.

  • 01 Aug 2018 2:22 PM | MacKenzie Gott (Administrator)

    A reminder to Institutional Members that Archeion offers two new features:

    1.Bulk Uploads

    Up until now, you could only manually input authority records and archival descriptions into Archeion one by one. However, if you are interested in adding authority records and archival descriptions in bulk through an Excel spreadsheet that you create, please contact Lisa Snider for more details at archeion@aao-archivists.ca or 1-(800) 208-1936.

    If you use AtoM 2.3 in house, the process is very easy. If you use another product or method in house, you can convert that format into the specific Archeion AtoM Excel spreadsheet. Lisa can provide guidance for either type of database, and whether this bulk upload method would work for your situation.

    2. Extra Space

    Institutional Members receive 1 GB of free space with their membership. If you need more space for digital objects, we offer 5 GB and 10 GB packages. Please contact Lisa Snider at archeion@aao-archivists.ca or 1-(800) 208-1936. 

  • 25 Jul 2018 9:47 AM | Grant Hurley (Administrator)

    Hello AAO,

    As we enter the dog days of summer, I highly recommend sitting back and relaxing into your favourite deck chair (or desk chair for those of us not on vacation) and enjoying the newest issue of Off the Record! 

    The issue is now available to members

    The issue features updates from AAO Archives Advisor Iona McCraith and Archeion Coordinator Lisa Snider, the 2018 AAO Award winners, a response to the organizational history book panel at the recent AAO conference by John Smart, and a piece by yours truly on the Canadian cartoonist Seth. 

    Furthermore, the excellent Summer 2017 issue is now available free to everyone


    Grant Hurley

    OTR Editor

  • 10 Jul 2018 8:32 AM | MacKenzie Gott (Administrator)

    The Municipal Archives Interest Group (MAIG) is extending its deadline for article submissions to include in our 2018 MAIGazine publication. The new deadline is Friday, July 20.

    We want to hear your stories about public outreach - successful programs, programs you are currently developing at your archives or failed attempts at outreach. How have you engaged your community in local heritage and culture? Please consider submitting to the MAIGazinetoday!

    If you are interested in submitting an article, please send your submissions to Megan Lockhart (mlockhart@oxfordcounty.ca) by July 20. 

    For information about MAIG, the MAIGazine or to view past issues, visit our webpage at http://aao-archivists.ca/maig​. Feel free to contact our executive with any questions.

    Thank you to those who have already submitted an article!

     - Gillian, Megan and Gina

  • 23 May 2018 2:14 PM | MacKenzie Gott (Administrator)

    The Municipal Archives Interest Group (MAIG) is looking for submissions to include in our 2018 MAIGazine publication. This year we are seeking articles that fall within the theme of “Outreach in Archives”. Do you have a story to tell about an outreach initiative at your archives that brought people together? Have you developed an innovative way to reach out to the public and get your community engaged in archives and heritage? Or have you recently experienced a failed attempt at outreach and what did you learn? We want to hear from you!

    If you are interested in submitting an article, please send your submissions to Megan Lockhart (mlockhart@oxfordcounty.ca) by July 6th.

    For information about MAIG, the MAIGazine or to view past issues, visit our webpage at http://aao-archivists.ca/maig​. Feel free to contact our executive with any questions.

    Thank you in advance for your submissions,

    - Gillian, Megan and Gina

The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province. 

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