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AAO Job Posting: Archeion Coordinator Service Contract

07 Feb 2022 5:04 PM | Tiffany Ribeiro (Administrator)

Archives Association of Ontario (AAO) Archeion Coordinator Service Contract 

The AAO is seeking an enthusiastic and engaged archival professional to lead the growth and continued maintenance of Archeion ( as Ontario’s archival information network.

Archeion promotes access to and awareness of Ontario's documentary memory. The site electronically brings together the many diverse archival collections across the province to facilitate online searching and access to them through the use of the latest advances in open source software for archives. Archeion serves a diverse population of general and specialized researchers, including students, teachers, academics and genealogists. Participating institutions that submit descriptions to the site represent small, medium and large archival institutions from all sectors, including provincial and municipal government archives, university archives, religious archives, business archives and community Archives. 

Position Duties:

Reporting to the AAO Board of Directors, the Archeion Coordinator will lead the ongoing development of Archeion on the AtoM platform as an online, multi-level, Rules for Archival Description (RAD) compliant provincial catalogue of archival holdings by delivering the following products and services:

  • Working with the AAO Board of Directors to encourage archival institutions to participate in Archeion, preparing written articles, listserv reminders, presentations etc., that promote the benefits of Archeion to members of the public and the archivists who serve them;

  • Responding to queries from contributors to Archeion;

  • Overseeing finding aids submitted by participating institutions to the Archeion site;

  • Provides remote services and workshops for Archeion contributors on descriptive standards and AtoM software;

  • Assisting Archeion contributors with preparation and submission of their descriptions;

  • Assisting Archeion contributors with the bulk uploading of records 

  • Reviewing submissions from participating archival institutions and ensuring that they are consistent with Archeion’s standards;

  • Maintaining the consistency of the authority files and taxonomies on the Archeion site;

  • Recording all activities undertaken and preparing regular status reports, including Archeion usage statistics;

  • Participating in meetings and presentations as required 

The Archeion Coordinator is expected to perform duties under the contract on a part-time basis, for an average of 7.5 hours per day, three (3) days per week, commencing by April 1, 2022, and ending on March 31, 2023 (with the possibility of contract renewal).

Remuneration for the services of the Archeion Coordinator will be at a monthly rate of $2,116.38 (plus HST), supplemented by a monthly office stipend of $100 (plus HST) for Internet and telephone use.


  • MLIS or Master’s degree in archival studies or a recognized equivalent or a combination of related education and experience;

  • Minimum three (3) years' experience in a professional archival capacity;

  • Experience using archival descriptive standards;

  • Experience using and managing archival content management systems and databases; with AtoM experience preferred

  • Experience and demonstrated proficiency in project management;

  • Demonstrated computer skills;

  • Ability to multitask and prioritize;

  • Excellent verbal and written communication skills; and

  • Access to a high-speed Internet connection, computer hardware and an ability to work from home.

Asset Qualifications:

  • Fluency in English and French;

  • Demonstrated involvement in the archival profession;

  • Knowledge of the AAO; 

  • Experience with inter-institutional relationships and strong collaboration skills.

Interested applicants must submit a cover letter, resume, and the names and contact information of three (3) references to Krista McCracken, AAO President, by 5:00 pm (EST) on Friday February 25, 2022.

Although we appreciate all applications, only those selected for an interview will be contacted.

705-1 Eglinton Ave. East

Toronto ON

M4P 3A1

(647) 343-3334

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