AAO News

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  • 12 Apr 2021 1:11 PM | MacKenzie Gott (Administrator)

    Nominations for 2021-2022 AAO Board of Directors

    The AAO’s Nominations Committee is pleased to announce the following slate of candidates for the 2021-2022 Board of Directors, to be voted on by AAO members at the 2021 virtual AGM (Friday, May 14th, 2021). Nominations from the floor during the AGM will also be accepted.

    Voting for the position of IDC Chair is only open to AAO Institutional Members, and that vote will be held by special ballot at the AGM as per section 6.10 of the AAO Constitution.

    Stay tuned for more information about the virtual AGM in the coming weeks.

    VP-President Elect: Rachel Beattie

    Rachel E. Beattie is an Assistant Media Archivist at the Media Commons Archives, part of the University of Toronto Libraries. A graduate of the University of Toronto Faculty of Information, she is passionate about both sound and moving image archives and community – specifically LGBTQ2+ - archives. She is one of the co-chairs of the Sound and Moving Image Special Interest Section at the ACA and served on the 2021 AAO Conference Programming Committee. She is also a member of the Community Engagement Committee of the ArQuives: Canada’s LGTBQ2+ Archives where she hosts their monthly LGBTQ2+ trivia hour.

    Secretary-Treasurer: Charlotte Chaffey

    Charlotte Chaffey graduated with a Master of Information Studies (2002) from the University of Toronto’s Faculty of Information. She has held a number of professional archival and records management positions with institutions such as the Presbyterian Church in Canada, the Law Society of Ontario, and York University. Charlotte currently holds the position of Archivist/Records Manager at the Royal Ontario Museum where she is responsible for all aspects of archival services. Charlotte earned the Practicing NAAB Appraiser (PNA) designation in March of 2020.

    Director Without Portfolio: Moska Rokay

    Moska Rokay is the Digital Humanities Research Fellow at the Institute of Islamic Studies (UofT) tasked with coordinating the Muslims in Canada Archives (MiCA). Moska’s research interests lie in the interdisciplinary crossroads of archives, critical race and ethnicity studies, media studies, and identity formation in diaspora communities of war and trauma. She is an advocate for community-centered, activist archives and archives of diaspora communities. In 2020, she was the recipient of the ACA New Professional Award and Archivaria’s Gordon Dodds Student Paper Prize. She completed her Master of Information at the University of Toronto and defended her thesis in 2019.

    IDC Chair: Jessica Barr

    Jessica Barr is the University Archivist and Records Manager for the University of St. Michael’s College (Toronto, ON), where she is responsible for the official records of the University, the University art collection, and the archives of the Pontifical Institute of Mediaeval Studies. Since 2019, she has also served on the Board of the Archives Association of Ontario as the Secretary-Treasurer. She holds a Master of Information degree from the University of Toronto (2011).

    Website Administrator: Melissa Nelson

    Melissa Nelson holds a Bachelor of Arts (Hons) in History, with a minor in Sociology, from Carleton University. She also completed a Master of Information Studies at McGill University. Her experience includes working for George Brown College Archives, The Presbyterian Church in Canada Archives, the Law Society of Ontario Archives, and Clara Thomas Archives and Special Collections at York University. Melissa conducts research and produces content on history and archive related topics for her website melissajnelson.com.

    We look forward to your participation at the AGM on May 14th.

    The AAO 2021 Nominations Committee


  • 07 Apr 2021 1:45 PM | MacKenzie Gott (Administrator)

    When: April 12, 2021 from 4:30-6:00pm

    Where: Join Zoom Meeting

    https://zoom.us/j/96609410727?pwd=MXlwQ1FHL0xyc3Jad2RtL3VQUjgxZz09

    Meeting ID: 966 0941 0727
    Passcode: 383617
    One tap mobile
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    Dial by your location
            +1 647 374 4685 Canada
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    Meeting ID: 966 0941 0727
    Passcode: 383617
    Find your local number: https://zoom.us/u/aezyXSXQR4

    Facebook Event page: https://www.facebook.com/events/279892517069799

    Agenda:

    - President's Report 2020-21
    - Financial Statements 2020-21
    - Other Business

  • 06 Apr 2021 5:53 PM | Michael Friesen (Administrator)
    Hello AAO members!

    The spring 2021 issue of Off the Record is now available. Members can access the issue here.

    The most recent issue includes features from Sean Smith discussing the role of a provincial acquisition strategy in a changing profession and Iona McCraith outlining the elements of a deed of gift. The issue also includes a member spotlight on Kelli Babcock. The woman on the cover is Etta Simon. Thank you to the Ontario Jewish Archives, Blankenstein Family Heritage Centre for the photo.

    The excellent spring 2020 issue is now available to all.

    Wishing everyone health and sunshine,

    Michael

  • 01 Apr 2021 12:07 PM | MacKenzie Gott (Administrator)

    In celebration of Archives Awareness Week 2021 and our theme of Archives@home, the Archives Association of Ontario has organized an “Ask an Archivist” event, taking place Tuesday, April 6 to Thursday, April 8 between 10 am to 4 pm EDT. Each day, a roster of guest host archivists will take over the AAO Twitter account @AAO_tweet for one hour to answer your questions and comments.   

    The schedule of guest archivists and their areas of expertise is listed below. Please join us for these conversations on Twitter @AAO_tweet, and don’t forget to tweet about your own Archives Awareness Week 2021 celebrations using the #2021AAW hashtag!

    Monday, 

    5 April 2021



    2:00pm-3:00pm

    Lisa Snider, Archeion Coordinator

    Archeion and Researchers


    3:00pm-4:00pm

    Julia Holland, Clara Thomas Archives & Special Collections

    Re-purposing already digitized content as puzzles

    Tuesday,

     6 April 2021





    10:00am-11:00am

    Mary G. Kosta, The Congregation of the Sisters of St. Joseph in Canada

    How to prepare for the next pandemic

      11:00am-12:00pm Mandy O'Brien, City of Toronto Archives Access during the pandemic

    12:00pm-1:00pm

    Krista McCracken, Shingwauk Residential Schools Centre

    Supporting research and community during the pandemic

      1:00pm-2:00pm Nick Moreau, Region of Peel Archives  Archives during the pandemic

    2:00pm-3:00pm

    Iona McCraith, AAO Archives Advisor

    Keeping personal archives at home; any archive topic

    Wednesday,

     7 April 2021





    10:00am-11:00am

    Natalya Rattan, John Shoesmith, Danielle van Wagner, Fisher's Rare Book Library

    Outreach during the pandemic


    11:00am-12:00pm

    Jennifer Grant, York University

    Activities during COVID


    12:00pm-1:00pm

    Adele Torrance, Ingenium

    Changes to work and outreach during COVID


    1:00pm-2:00pm

    Moska Rokay, Muslims in Canada Archive

    Outreach during the pandemic

    Thursday,

     8 April 2021





    10:00am-11:00am

    Megan Lockhart, Oxford County Archives

    Outreach during the pandemic and digital engagement


    11:00am-12:00pm

    Andrea McCutcheon, University of Toronto Archives

    Supporting research during the pandemic


    12:00pm-1:00pm

    Lucie Handley-Girard, The ArQuives

    Community archives broadly within the pandemic


    1:00pm-2:00pm

    Raegan Swanson, The ArQuives

    Outreach during the pandemic


    2:00pm-3:00pm

    Gina Dewaele and Amber Mandich, Elgin County Archives

    Archives during the pandemic



  • 25 Mar 2021 4:59 PM | MacKenzie Gott (Administrator)

    The 2021 AAO Conference will be fully virtual and so is our 2021 Shirley Spragge Bursary fundraiser. This year, we are pleased to announce that we’re partnering with Plantables to raise money for this bursary, which supports AAO conference attendance by providing free conference registration and reimbursement of travel costs for bursary recipients.

    What is Plantables? 

    Plantables is a Canadian company based in Forest, Ontario, that grows organic leafy greens, fruit, vegetable and herb plants and ships them to your door exactly when they need to go into the ground or planter. 

    Pick which plants you want to grow, choose when you want them delivered, and wait for your box of garden-ready plants to arrive at your doorstep. 

    Purchase individual plants or choose from a variety of plant kit options.

    How does the program work? 

    All purchases can be made at Plantables.ca. To support this fundraiser, make sure to enter the code AAO2021 at the checkout. The AAO receives 10% of every sale made using the AAO2021 promo code. Don’t forget to share the code with your plant-loving friends and family to help us reach our $800 fundraising target!

    When can I order?

    Our AAO2021 code is active now, so order anytime! The campaign will be open until June 30, 2021.

    Thank you for your support of the AAO and the Shirley Spragge Bursary!

  • 25 Mar 2021 4:58 PM | MacKenzie Gott (Administrator)

    The AAO Board of Directors is looking for AAO individual members to form a Diversity, Equity and Inclusion Working Group for a one-year term (2021-2022). While the specific activities of this new group will be determined by its members, the general focus of the AAO Diversity, Equity and Inclusion Working Group will be to:

    • Provide advice to the AAO Board of Directors on integrating diversity, equity and inclusion (DEI) principles into the AAO’s work, policies and structures and aligning with the 2020-2023 AAO Strategic Plan goal 1.3 to diversify AAO leadership and membership

    • Provide guidance to assist AAO members on matters relating to diversity, equity and inclusion (DEI) in their institutions, including locating resources and training

    At the completion of the one-year term, the Working Group will provide the AAO Board of Directors with DEI-related recommendations, which may include the creation of a permanent AAO Diversity, Equity and Inclusion standing committee.

    Questions and expressions of interest can be sent to the Diversity, Equity and Inclusion Working Group’s co-chairs Jennifer Grant (president@aao-archivists.ca) and Krista McCracken (vp@aao-archivists.ca).


  • 22 Mar 2021 10:01 AM | MacKenzie Gott (Administrator)

    In celebration of Archives Awareness Week 2021, the Archives Association of Ontario has once again organized a virtual  “Ask an Archivist” event, taking place Tuesday, April 6 to Thursday, April 8 between 10 am to 4 pm EDT. 

    This year, a roster of guests will take over the AAO Twitter account @AAO_tweet for one hour around the theme of Archives@home. We invite guests to share information and answer questions about working with archives remotely, how they’ve made material and services available online, and methods used during the pandemic to support research and engagement with archival collections.

    Archival staff and institutions interested in signing up for a one hour time slot are asked to contact MacKenzie Gott, AAO Web Administrator at webadmin@aao-archivists.ca by March 29th, 2021. 

  • 18 Mar 2021 2:00 PM | MacKenzie Gott (Administrator)

    Dear AAO East (AAOEe) Chapter Members, 

    It is once again that time of the year when we welcome you to attend our Annual General Meeting (AGM), taking place on Thursday, April 15, 2021 at 7 pm. At that time, we will be electing the Chapter’s Executive for the 2021-2022 year. 

    Volunteering on the AAOEe Executive offers an invaluable professional development experience. It provides candidates with an opportunity to network with other professionals in the field, develop their leadership skills, and to apply their knowledge and skill set to the service of Ontario’s archival community. 

    All executive positions are open and are one-year terms. We welcome any AAO Eastern Chapter member in good standing to put forth their name to stand for an executive position. For the descriptions of all the positions on the Executive follow the link https://aao-archivists.ca/News/8738116. If you wish to put your name forward or to nominate a member, please contact us at aaoeast@gmail.com. 

    Call for nominations are open until FridayApril 9, 2021 after which nominations are closed until the AGM. At the AGM, calls for nominations will be made from the floor. 

    This year, the AGM will be virtual using Zoom. We will provide further details closer to the date. 

    We are also pondering a virtual social after the meeting. What that may look like we are working out.  

    For a full list of current AAOEe Executive Members please check out our Bios on the AAO website, https://aao-archivists.ca/aaoee.  Our social media guru and Member-at-Large, Maria Paraschos is stepping aside from her position.  We would like to thank her and we greatly appreciate her time and effort. 

    Please register through Zoom: 

    https://us02web.zoom.us/meeting/register/tZUvf-CupjMjGtB1bwIOvoPmzzyMv1z_x46e  

    After registering, you will receive a confirmation email containing information about joining the meeting. 

    Our contact list may not be fully up to date.  If you wish to be removed from the contact list please let us know and we will endeavour to remove you.  On the flip side if we have missed anyone, please let us know.

    Sincerely, 

    John Lund, President 

    AAOEe Chapter 


  • 16 Mar 2021 4:12 PM | MacKenzie Gott (Administrator)

    Join the Archives Association of Ontario, East/est Chapter on Thursday, April 8 as we virtually explore three archives in Eastern Ontario and beyond. See behind the scenes of the newly built Ingenium Archives, the Port Hope Archives, and the City of Ottawa Archives. Archivists from each institution will introduce their video tour and be available for questions. 

    Date: Thursday, April 8, 2021

    Time: 7–8:30 PM  EDT

    Cost: Free (registration is required)

    Location: Virtual (Zoom)

    Register by April 7: https://us02web.zoom.us/meeting/register/tZUlf-GvqDwiH9DP5ZtUUZT70sf9RJ-pOINR

    After registering, you will receive a confirmation email containing information about joining the meeting.

    Ingenium Archives – Adele Torrance :

    Adele Torrance is Archivist at Ingenium (Canada Aviation and Space Museum, Canada Science and Technology Museum, and Canada Agriculture and Food Museum) in Ottawa. Prior to joining Ingenium in 2017, Adele worked for UNESCO in Paris, the International Monetary Fund Archives in Washington, D.C., and at the Halifax Regional Municipality Archives as a Young Canada Works intern. She graduated with a Master of Archival Studies from UBC in 2005.  

    Port Hope Archives - Rachel Arnaud:

    For the past 4 years, Rachel has been the sole archivist at Port Hope Archives, located in a former Land Registry office in Port Hope, Ontario. This small town has a rich history stemming from the mighty Ganaraska River which runs through the middle of town down to Lake Ontario. The Archives exists to collect, preserve, and provide public access to the history of the town of Port Hope and Hope Township. 

    City of Ottawa Archives – John D. Lund:

    John D. Lund is the Digital Records archivist at the City of Ottawa Archives. He is an active member of the Association of Canadian Archivists (ACA) and is the President of the AAO Eastern Chapter, AAOEe. John specializes in the history of photography, digital records management, and copyright. He holds a Master's of Archival Studies from UBC and an MA in History from UVic.

    For questions, please contact the AAOEe at aaoeast@gmail.com


  • 15 Mar 2021 11:17 AM | MacKenzie Gott (Administrator)

    Dear AAO members,

    The AAO Board of Directors voted in favour of proposed changes to the AAO Constitution in two areas: composition of the AAO Board of Directors and membership categories. It is the Board’s belief that these amendments would provide better support for the creation of responsive professional development programming and make it easier for new professionals to affordably join the AAO. Please direct any questions about these proposed changes to aao@aao-archivists.ca

    The following is a summary of the recommended changes to the Constitution of the Archives Association Of Ontario. In accordance with Section 20, Amendments to the Constitution, these recommended changes are being distributed to AAO members at least 60 days prior to the 2021 AAO Annual General Meeting. These proposed amendments will be voted on by AAO members at the 2021 AAO Annual General Meeting on 14 May 2021, with the opportunity for discussion in advance of the votes.

    1. Creation of a new Board of Directors position: Professional Development Committee Chair

    Current wording

    1.     Definitions

    1.1   Definitions — In these by-laws:

    (e) “Board” means the Board of Directors of the Association, composed of the elected positions:

    • President
    • Vice President / President Elect
    • Secretary / Treasurer
    • Two Directors Without Portfolios
    • Chapter and Special Interest Group Stakeholder
    • Website Administrator
    • Institutional Development Committee Chair

    3.     Directors

    3.1   Composition of the Board of Directors —

    (a) The affairs of the Association shall be directed by a Board of eight (8) elected Directors, each of whom shall be a Voting Member of the Association.

    (b) The eight members of the Board of Directors shall consist of the President, the Vice-President/President Elect, the Secretary / Treasurer, two (2) Directors without Portfolio, the Chair of the Institutional Development Committee, the Chapter and Special Interest Group Stakeholder, and the Website Administrator. Presidents shall attend board meetings for one (1) year following the end of their term in a Past President role, which holds no voting rights.

    4.     Officers

    4.1   Officers  —  The  Board  shall  have  the  following  Officers  as  elected  at large by  the memberships:

    (a) a President;
    (b) a Vice President/President Elect;
    (c) Secretary / Treasurer;
    (d) Two Directors Without Portfolios
    (e) a Website Administrator

    and can appoint among its members such other Officers as the Board may determine from time to time.

    Revised wording

    1.     Definitions

    1.1   Definitions — In these by-laws:

    (e) “Board” means the Board of Directors of the Association, composed of the elected positions: 

    • President
    • Vice President / President Elect
    • Secretary / Treasurer
    • Two Directors Without Portfolios
    • Chapter and Special Interest Group Stakeholder
    • Website Administrator
    • Institutional Development Committee Chair
    • Professional Development Committee Chair

    3.     Directors

    3.1  Composition of the Board of Directors —

    (a) The affairs of the Association shall be directed by a Board of nine (9) elected Directors, each of whom shall be a Voting Member of the Association.

    (b) The nine members of the Board of Directors shall consist of the President, the Vice-President/President Elect, the Secretary / Treasurer, two (2) Directors without Portfolio, the Chair of the Institutional Development Committee, the Chapter and Special Interest Group Stakeholder, the Website Administrator, and the Professional Development Committee Chair. Presidents shall attend board meetings for one (1) year following the end of their term in a Past President role, which holds no voting rights.

    4.     Officers

    4.1 Officers  —  The  Board  shall  have  the  following  Officers  as  elected  at large by  the memberships:

    (a) a President;
    (b) a Vice President/President Elect; 
    (c) Secretary / Treasurer
    (d) Two Directors Without Portfolios
    (e) a Website Administrator
    (f) a Professional Development Committee Chair

    and can appoint among its members such other Officers as the Board may determine from time to time.

    2. Change to classes of membership: Student and New Professional Members

    Current wording

    8.     Membership

    8.1   Classes of Membership — There shall be five classes of Members in the Association as follows:

    (a) Institutional Members — Open to institutions in Ontario which have met basic standards established by the Canadian Council of Archives nationally and by the Association provincially to be considered recognized archives.   These institutions are eligible for institutional funding;
    (b) Individual Members — Open to all individuals engaged in a professional capacity in the field of archival science and all other individuals interested in the field of archival science;
    (c) Friends of the  AAO — Open to all institutions, corporations and individuals who wish to receive the Association publications and who are interested in supporting the aims and objectives of the Association;
    (d) Student Members - Open to all individuals pursuing full-time studies at a recognized educational institution who are interested in pursuing a career in archival work for the duration of their studies plus two years after the year of graduation;
    (e) Retired members – Open to all individuals who have retired from full-time work as archivists.

    Revised wording

    8.     Membership

    8.1   Classes of Membership — There shall be five classes of Members in the Association as follows:

    (a) Institutional Members — Open to institutions in Ontario which have met basic standards established by the Canadian Council of Archives nationally and by the Association provincially to be considered recognized archives.   These institutions are eligible for institutional funding;
    (b) Individual Members — Open to all individuals engaged in a professional capacity in the field of archival science and all other individuals interested in the field of archival science;
    (c) Friends of the  AAO — Open to all institutions, corporations and individuals who wish to receive the Association publications and who are interested in supporting the aims and objectives of the Association;
    (d) Student and New Professional Members - Open to all individuals pursuing full-time studies at a recognized educational institution who are interested in pursuing a career in archival work for the duration of their studies and new professionals who have graduated within the past two years;
    (e) Retired members – Open to all individuals who have retired from full-time work as archivists.


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The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province. 

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