Dear AAO members,
It is with great pleasure that the AAO Nominations Committee announces the following slate of Directors put forth to the AAO Membership for election at the Annual General Meeting on June 25, 2020. More information about the AGM will follow within the week.
Vice-President/President Elect: Krista McCracken
Krista McCracken is an archivist and public historian. Since 2010, they have worked at Algoma University’s Arthur A. Wishart Library and Shingwauk Residential Schools Centre, in Baawating (Sault Ste. Marie, Ontario) on the traditional territory of the Anishinaabe and Métis people. Krista’s work focuses on community archives, Residential Schools, access, and outreach. Krista is also an editor of the popular Canadian history website Activehistory.ca. They have a range of board experience including serving on the Board of Directors of the National Council on Public History and the board of Thinking Rock Community Arts.
Director Without Portfolio: Tys Klumpenhouwer
Tys Klumpenhouwer has worked at the University of Toronto Archives and Records Management Services in a variety of roles since 2013. Since August 2019, Tys has served as University Archivist. In addition, Tys has taught the graduate course, INF2175: Managing Organizational Records at the University of Toronto's Faculty of Information for several semesters. He has also held key leadership positions within the archival and records management communities, including the Chair of the Council of Ontario Universities Records Managers Group, the Secretary of the Toronto Area Archivists’ Group, and is an active member of the Association of Canadian Archivists.
Nominations from the floor will also be accepted during the AGM.
We look forward to your participation at our AGM in June.
AAO 2020 Nominations Committee
Hello AAO friends,
While May's cold weather and snowflakes have no doubt felt somewhat demoralizing, the calendar at least suggests that warmer days are surely ahead, and consequently, it is time to think about submitting to the Summer 2020 issue of Off the Record!
The submission deadline is Monday, June 22nd. You can find submission instructions here.
Since most of us continue to work remotely, I’d be especially interested in receiving submissions addressing how you have been accomplishing your professional goals during this time, including new areas of focus or online initiatives, communicating and connecting with your user communities, and working as a team, as well as the limitations and challenges you’ve faced. But of course, submissions of any kind are most welcome, including news, announcements and updates. Maybe even a book review if someone is in the mood?
A summery cover picture submission would be greatly appreciated as well!
Please reach out to email@example.com with any questions.
All my thanks,
Donate items to our first-ever Virtual Silent Auction, to be held June 18-25, 2020!
The in-person 2020 AAO Conference was cancelled this year, but our commitment to supporting Ontario archivists continues!
We are looking for AAO members and supporters to donate non-perishable items that can be mailed, such as (but not limited to):
Artwork – Archival supplies – Books –
Hand-crafted pieces (e.g. jewelry, knitted wares) – Pottery –
Gift Cards (e.g. food and drink, goods, services)
In an effort to support small and/or locally owned businesses during this time, we encourage our supporters and members to consider donating gift cards from these types of businesses that can ship items in Ontario.
Funds raised from this auction will go to the AAO Shirley Spragge Education Fund, to encourage the continuing education of archivists in Ontario. Your donations are greatly appreciated. A donation to the virtual silent auction would not only support this fund, but would honour the memory of a respected colleague. All items donated (including shipping costs) will receive a tax receipt.
If you are interested in donating to this year’s virtual silent auction or have any questions, please email firstname.lastname@example.org
On behalf of the AAO’s Advancement Committee
In response to inquiries the AAO has received from members, related to COVID-19, new information has been added to the AAO website here under the tab Programs and Services >Online Resources. As additional information for heritage institutions becomes available this list will be expanded. We hope this information will be helpful in managing your facilities and collections during the pandemic and closure of your institution and in re-entering your workplace when the time comes. "
Despite April being the cruellest month (especially this particular April), the promising signs of Spring are arriving: warmer days, longer nights and a fresh issue of Off the Record! First of all, I want to thank all the contributors who sent submissions despite the exigencies of the times. I hope you enjoy reading this issue from wherever you may be at the moment!
AAO members can access the new issue here.
And it is a splendid issue indeed. AAO Archives Advisor Iona McCraith and Archeion Coordinator Lisa Snider offer some COVID-specific advice and resources for working from home. We profile the great work of Paul Leatherdale of the Law Society of Ontario in the Member Spotlight section. And the colleagues and friends of the late Julia Hendry recognize her remarkable contributions to our community. The issue concludes with a fantastic summary of the recent Access + Care: Indigenous Knowledges and Archival Practice symposium.
The still-fresh Spring 2019 issue is also now open to all.
I hope that all AAO members remain safe and well, and thank you for your continued support and readership!
Editor, Off the Record
Are you interested in contributing to the Archives Association of Ontario? The AAO Professional Development Committee (PDC) is currently recruiting five new members. Seasoned and emerging professionals, who are members of the AAO, are encouraged to join and serve a two year term.
PDC supports the archival community by providing basic and continuing education pertaining to information management. The committee seeks to:
Members must attend approximately 6 teleconference meetings per year and contribute to all committee discussions and activities.
If you’re interested in joining the PDC or want more information on the mandate of the committee, please contact PDC Chair, Katrina Cohen-Palacios at email@example.com.
Attention MAIG members:
As a result of the Coronavirus pandemic, MAIG's Annual General Meeting will not be taking place as originally planned at the AAO Conference in May. Instead, information that would normally be presented at our AGM will be sent to you electronically from the AAO Office. Next week, AAO/MAIG members will be given the opportunity to take part in an online poll to approve and select the following:
1. To approve the 2019 MAIG AGM Minutes
2. To approve the 2020-2021 Financials
3. To select a Secretary-Treasurer
In order to take part in this online poll, you will need access to your AAO Account, so we ask that you please try to log into the Members Area of the AAO's Website in advance (https://www.aao-archivists.ca/Sys/Login). Should you have any problems logging into your account, please contact the AAO Office for assistance: firstname.lastname@example.org or 647-343-3334.
Nominations for the MAIG Executive
The MAIG Executive is currently accepting nominations for the position of Secretary-Treasurer. This role supports the MAIG Executive by taking minutes at our Annual General Meeting and Open House, as well as managing finances. Additional duties include the assistance with the annual MAIGazine newsletter and other special projects as they arise. The position will commence upon the close of the online election (April 29th, 2020) and is a three year term. If you are interested in becoming MAIG's Secretary-Treasurer, please send an email to email@example.com with a brief biography (50-80 words max) by 5:00pm, Tuesday April 21st, 2020.
Should you have any questions please do not hesitate to contact the MAIG Executive at firstname.lastname@example.org or visit our web page at https://www.aao-archivists.ca/maig.
Thank you and take care,
Gillian Shaw, Megan Lockhart and Gina Dewaele
As part of its celebration of Archives Awareness Week, the Archives Association of Ontario is pleased to release the fourth edition of the Ontario Archival Accessions Register.
Based on a survey of accessions received across the province in 2019, the OAAR presents basic information on newly acquired records, including the collecting institution, the record creator, a brief summary of the scope and content of the accession, outside covering dates, associated subject headings, reference codes or accession numbers, extent, and information on the relationship of the accession to existing holdings and descriptions (where applicable).
The OAAR was developed as part of the AAO’s Provincial Acquisition Strategy to provide a common place for archives in Ontario to share accessions information in a spirit of openness and transparency intended to encourage cooperation and collaboration in archival acquisition. The data is also made available to allow for analysis of collecting patterns and trends, enabling the archives community to identify gaps in the archival record as we work toward ensuring our collective holdings are representative of the whole province and all its people.
This fourth edition of the OAAR includes contributions from nine archival institutions, together providing information on nearly 300 individual accessions received in the last calendar year. Participating archives include community archives, university and college archives, specialist archives and the Archives of Ontario.
Download the 2019 OAAR from the AAO website and see what archives in Ontario have been collecting.
AAO Institutional Development Committee
Dear AAO Members,
The last number of weeks have presented unprecedented challenges for all of us. It is the sincere hope of the Board that you, your families, and loved ones are safe and well during these uncertain times. We offer our support however possible.
As you are aware, the AAO made the difficult decision to cancel the 2020 Conference. With this done, we will be moving our Annual General Meeting (AGM) online to a live interactive format. Please save the date for the afternoon of June 25, 2020, as it is important for all members to attend. We have several important matters to discuss, including our 2020-2023 Strategic Plan and we hope to welcome as many of you as possible to our virtual meeting.
More information about the AGM will follow in the coming weeks.
With the AGM rescheduled to June, we will be extending the nomination period for available Board positions to May 4, 2020. We are currently accepting nominations for the positions of Director-Without-Portfolio (2-year term) and Vice-President/President-Elect/Past-President (3-year term). Please be in touch with the AAO Office at email@example.com should you have any questions.
In regards to membership renewals, we recognize the current situation is creating economic uncertainty and hardship for many. We invite any member who is unable to renew their membership at this time to reach out to the AAO Office at firstname.lastname@example.org. Our membership coordinator is able to extend the membership renewal date from April 1, 2020 to August 31, 2020 for any member to ensure a continuation of services until at least that date. All those who have had their memberships extended to August 31 will receive a renewal notice at that time.
I would again like to thank our wonderful volunteers for their work and all of you, as members, for your continued support of our association. We have faced a difficult year but are emerging stronger as a community.
AAO Board of Directors
In celebration of Archives Awareness Week 2020 and our theme of “Archives Online”, the Archives Association of Ontario has organized an “Ask an Archivist” event, taking place Tuesday, April 7 to Thursday, April 9 between 10 am to 4 pm EST. Each day, a roster of guest host archivists will take over the AAO Twitter account @AAO_tweet for one hour to answer your questions and comments.
The schedule of guest archivists and their areas of expertise is listed here. Please join us for these conversations on Twitter @AAO_tweet, and don’t forget to tweet about your own Archives Awareness Week 2020 celebrations using the #2020AAW hashtag!
The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province.
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