AAO News

  • 01 Aug 2018 2:22 PM | MacKenzie Gott

    A reminder to Institutional Members that Archeion offers two new features:

    1.Bulk Uploads

    Up until now, you could only manually input authority records and archival descriptions into Archeion one by one. However, if you are interested in adding authority records and archival descriptions in bulk through an Excel spreadsheet that you create, please contact Lisa Snider for more details at archeion@aao-archivists.ca or 1-(800) 208-1936.

    If you use AtoM 2.3 in house, the process is very easy. If you use another product or method in house, you can convert that format into the specific Archeion AtoM Excel spreadsheet. Lisa can provide guidance for either type of database, and whether this bulk upload method would work for your situation.

    2. Extra Space

    Institutional Members receive 1 GB of free space with their membership. If you need more space for digital objects, we offer 5 GB and 10 GB packages. Please contact Lisa Snider at archeion@aao-archivists.ca or 1-(800) 208-1936. 

  • 25 Jul 2018 9:47 AM | Grant Hurley

    Hello AAO,

    As we enter the dog days of summer, I highly recommend sitting back and relaxing into your favourite deck chair (or desk chair for those of us not on vacation) and enjoying the newest issue of Off the Record! 

    The issue is now available to members

    The issue features updates from AAO Archives Advisor Iona McCraith and Archeion Coordinator Lisa Snider, the 2018 AAO Award winners, a response to the organizational history book panel at the recent AAO conference by John Smart, and a piece by yours truly on the Canadian cartoonist Seth. 

    Furthermore, the excellent Summer 2017 issue is now available free to everyone


    Grant Hurley

    OTR Editor

  • 10 Jul 2018 8:32 AM | MacKenzie Gott

    The Municipal Archives Interest Group (MAIG) is extending its deadline for article submissions to include in our 2018 MAIGazine publication. The new deadline is Friday, July 20.

    We want to hear your stories about public outreach - successful programs, programs you are currently developing at your archives or failed attempts at outreach. How have you engaged your community in local heritage and culture? Please consider submitting to the MAIGazinetoday!

    If you are interested in submitting an article, please send your submissions to Megan Lockhart (mlockhart@oxfordcounty.ca) by July 20. 

    For information about MAIG, the MAIGazine or to view past issues, visit our webpage at http://aao-archivists.ca/maig​. Feel free to contact our executive with any questions.

    Thank you to those who have already submitted an article!

     - Gillian, Megan and Gina

  • 23 May 2018 2:14 PM | MacKenzie Gott

    The Municipal Archives Interest Group (MAIG) is looking for submissions to include in our 2018 MAIGazine publication. This year we are seeking articles that fall within the theme of “Outreach in Archives”. Do you have a story to tell about an outreach initiative at your archives that brought people together? Have you developed an innovative way to reach out to the public and get your community engaged in archives and heritage? Or have you recently experienced a failed attempt at outreach and what did you learn? We want to hear from you!

    If you are interested in submitting an article, please send your submissions to Megan Lockhart (mlockhart@oxfordcounty.ca) by July 6th.

    For information about MAIG, the MAIGazine or to view past issues, visit our webpage at http://aao-archivists.ca/maig​. Feel free to contact our executive with any questions.

    Thank you in advance for your submissions,

    - Gillian, Megan and Gina

  • 27 Apr 2018 8:34 AM | Grant Hurley

    Hello AAO,

    The Spring 2018 issue of Off the Record is now available. Its release is miraculously lining up with a true spring after the fool's spring, second and third winters we experienced. Rejoice! 

    The new issue is available to members here.

    This issue features some excellent pieces that, appropriately for the season, reflect back on work completed and look toward new things to come. The issue includes a report from the Middlesex Centre Archives, a reflection on the recent GLAM Summit by AAO Archives Advisor Iona McCraith, a guide to uploading and creating finding aids by AAO Archeion Coordinator Lisa Snider, and a review of a survey from 1987 by John Smart. It also includes updates on the AAO's goings-on, such as the results of the recent membership survey and the proposed new mission and mandate for the Association. 

    The Spring 2017 issue is now available free to everyone here.

    Happy reading!

    Grant Hurley

    Editor, Off the Record

  • 10 Apr 2018 9:29 AM | MacKenzie Gott

    Dear AAO members,

    It is with great pleasure that the AAO Nominations Committee announces the following slate of Directors put forth to the AAO Membership for election at the Annual General Meeting in Waterloo on May 10th, 2018.

    Vice-President/President Elect: James Roussain

    James Roussain is currently the Instruction and Outreach Archivist at the John M. Kelly Library at St. Michael’s College, University of Toronto, position he has held since January 2017. Prior to joining the University, James worked for Scotiabanks’ Records and Information Management Office. James received his Master of Information (MI) degree from the University of Toronto. Beyond being the current president of the TAAG, the Toronto Area Archivists Group, James is currently researching how to engage large classrooms in the evaluation and use of primary source materials.

    Director Without Portfolio: Lauren Halsey

    Lauren Halsey is an Associate Archivist at the City of Thunder Bay Archives. She has a BA in English and received her MLIS from Western University, where she completed co-ops with Environment Canada and the University of Windsor (Leddy Library), and a practicum with the London Archives of the Sisters of St. Joseph in Canada. As a member of the AAO, she has served on the Professional Development Committee and is active with NOAA. In her spare time, she hikes and is the Publicist for the Thunder Bay Hiking Association.

    Director Without Portfolio: Nick Richbell

    Nick Richbell joined the University of Waterloo Library as Head, Special Collections & Archives in 2015. He has overall leadership of the department with a focus on strategic planning and donor relations. Prior to Waterloo, Nick was the Corporate Archivist at Canadian Pacific Railway, Project Archivist at McGill University Archives, and Archivist and Collections Manager at McGill University Health Centre. He has served on the Board of the AAO since 2016 and is excited to run for a second term.

    Nominations from the floor will also be accepted during the AGM.

    See you in Waterloo!
  • 25 Mar 2018 6:11 PM | Dana Thorne

    The Organizational History Committee and the AAO Board of Directors is extremely grateful to everyone who contributed to the crowdfunding campaign for the organizational history book, In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. We are proud to announce that we raised $4,920 through crowdfunding and an additional $3,000 from our corporate sponsors, Flume Media Archiving and Carr McLean. This puts our fundraising total at $7,920!

    If you have not pre-ordered the book through the Indiegogo campaign or through your conference registration, there will be opportunities to order your copy online in May after the book is launched at the conference. We will follow up with more details about how to submit an online order in the coming months. The book will also be available for sale at the conference registration table.

    Also, if you never had a chance to check out the pitch video for the campaign, you can still view it on the AAO’s YouTube channel. You will probably see some familiar faces!

    Thanks again to those who provided support, and for those who still want to order a copy of the book, keep tuned for more details.

  • 20 Mar 2018 8:31 AM | Dana Thorne

    The Organizational History Committee is pleased to share an exclusive sneak peek of the cover design for In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. This cover utilizes the logos from the Ontario Association of Archivists and the Ontario Council of Archives to visually represent how the Archives Association of Ontario grew from the merger of those two associations in 1993.

    There are only five days left to support the Indiegogo crowdfunding campaign for this book. Through the campaign, you can pre-order a softcover or a hardcover copy of the book and access perks including the opportunity to have your name listed in the book acknowledgements as a supporter! The campaign closes at 11:59pm on March 24, so don’t miss this chance to pre-order the book and show your support.

    We are grateful to members of the archival community that have already contributed $3,705 to this project, as well as the $3,000 in corporate sponsorship graciously donated by Carr McLean and Flume Media Archiving.

    You can also pre-order a softcover or hardcover copy when you complete your 2018 conference registration!

  • 19 Mar 2018 2:00 PM | MacKenzie Gott

    Nominations are currently being accepted for two (2) positions on the MAIG Executive. Each term will commence upon election at MAIG’s Annual General Meeting (AGM), held during the AAO Pre-Conference on May 9th, 2018 from 1:30-3:30pm.

    Volunteering on the MAIG Executive is an excellent professional development experience, providing candidates with an opportunity to develop their leadership skills, network with other professionals and share their knowledge and experiences with other members of Ontario’s Municipal archival community.

    The positions that are currently open for nomination include:

    Chair: Three-year term (May 2018 – April/May 2021)

    • Serve as a liaison between the Board and municipal members, discussing any developments affecting municipal archive

    • Serve as a liaison between municipal members to discuss archival changes, share resources and provide updates to the membership

    • Coordinate AGM and yearly Open House for members

    • Assist with the production of the Annual MAIGazine

     Vice-Chair: Three-year term (May 2018 – April/May 2021)

    • Serve as a liaison between municipal members to discuss archival changes, share resources and provide updates to the membership

    • Assist the Chair with coordinating AGM and yearly Open House

    • Assist with the production of the Annual MAIGazine

    You are invited to contact the following current Executive members with any questions about the available positions:

    Nominations are being accepted by email only. 

    Please complete and submit this form to Brenda Hicock at brenda.hicock@vaughan.ca, using the subject line “MAIG Nominations 2018”.

    Nomination forms must be received by close of business on Monday, April 30th, 2018.

  • 19 Mar 2018 1:27 PM | Grant Hurley
    Hello AAO list,

    As Editor of Off the Record, the newsletter of the Archives Association of Ontario, I am pleased to announce that issues of Off the Record back to 1990 are now available online in a newly-redesigned section of the AAO website.

    Just in time for the AAO's 25th anniversary, you can access historical issues here. Click on the years to see the issues available. 

    Off the Record was launched in 1990 by the Ontario Association of Archivists (OAA) before the official formation of the AAO (through the amalgamation of the OAA and The Ontario Council of Archives) in 1993. Prior to 1990, the OAA had a newsletter (simply titled "The Newsletter") that was published periodically from as early as 1982 through to 1989. In the Fall 1989 issue, suggestions for a new name were requested from members. The Winter 1989 issue featured ideas sent by Bennett McCardle, including “On the Record” and “For the Record,” with a note on the former that "Someone has probably already used it for a gramophone trade journal or a public relations officers’ scandal sheet." "Trillarchivy" is suggested with the note that it "strikes a note of much-needed frivolity." "Alphabet Soup" is added with the note that "This will really mystify anyone not familiar with the grand amalgamation … but since TAAG, EOAA, NOAA, LDAG and others still exist, maybe this title has some permanent archival value after all." The "record"-related suggestion won out (with a slight change) and Off the Record started with the Spring 1990 issue. 

    I am very grateful for the support of many individuals in completing this fantastic project. Laurie Dougherty (Arnprior & McNab/Braeside Archives) and Brian Beaven (Retired) donated missing issues. Katie Hull (City of Ottawa Archives) prepared the index and Melody Carle-Kemp (City of Ottawa Archives) did the digitization. Iona McCraith and Paul Henry shepherded the process. Myself and MacKenzie Gott (AAO Website Administrator) worked on the process to get the issues online. A full set of print issues is to be included in the AAO fonds at the Archives of Ontario. 

    And of course, my deep thanks is due to the roster of past editors and contributors who have made nearly thirty years of issues possible.

    If you want to know more about the AAO's illustrious history, your timing is incredibly good. The AAO is currently crowdsourcing funding for its upcoming book, In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. You can access the fundraising Indiegogo page here. If you are attending the AAO conference in Waterloo this year, you also have the option of purchasing a copy as part of your registration, or at the conference itself. 

    Happy reading!


    OTR Editor

The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province. 

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