The AAO advocates on behalf of archives and archivists in Ontario, as well as other related organizations such as libraries, museums, and heritage organizations. The AAO advocates for government at every level regarding archival initiatives and funding streams in order to improve support for archival and archivally-related institutions throughout the province. 

The AAO also works closely with the Canadian Council of Archives and the Association of Canadian Archivists to improve the work of archivists throughout the country.

Below, you will find articles about all of the AAO's recent advocacy efforts. Advocacy initiatives are managed by the AAO's Communications and Advocacy Committee.

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  • 01 May 2012 5:07 PM | Danielle Robichaud

    Hello AAO Members,

    Please find below a message from Lara Wilson, Chair of the Canadian Council of Archives sent to the provincial and territorial archives associations last night. At her request this message is being forwarded to all of our members.

    Thank you,
    Danielle Hughes
    AAO President


    le français suit

    Dear colleagues –

    By now you will have heard of the budget cuts at the Library and Archives Canada (LAC) and the elimination of the National Archival Development Program (NADP) program. Like you, the CCA Board is stunned by this news. This is not only devastating to the archival community but will impede access to Canada's documentary heritage by Canadians for the foreseeable future.

    Very shortly, CCA will provide you with more in-depth information, but the immediate impact is that there is no NADP funding for 2012-2013. Also, with the exception of the minor capacity needed to administer Young Canada Works (YCW) and the National Archival Appraisal Board (NAAB), the current CCA staff will no longer be in place and our office will be closing.

    In preparation for CCA actions to be undertaken shortly, we would ask all of you to review the impact of the NADP, and the CCA generally, in your jurisdiction and institution over the years. Identify how that impact enabled you to provide the public with better service. Such examples are critical because they put a face on how archives serve many facets of the general public, and how the NADP assists archives to serve Canadians.

    Such examples could include:

    • books and other outputs that have utilized holdings made accessible by NADP
    • non-traditional users whose access has been facilitated by NADP
    • achievements realized through expertise made available to you through archives advisors, preservation services, training opportunities.
    • how has and provincial/territorial networks helped users find you
    • what holdings have been preserved through NADP and in what ways has that had public acknowledgement
    • what activities by other groups have been assisted through the results of NADP funded projects
    • what federal initiatives have benefitted by records that were preserved or made accessible through NADP
    The CCA response and any community response needs to be driven by concrete examples and we understand that pulling these
    together will take some time. We will communicate shortly with a strategy of how all of this information can be utilized. In the meantime if you have questions or suggestions please do not hesitate to contact any member of the CCA executive.

    Lara Wilson
    Chair - Canadian Council of Archives
    Tel: (250) 472-4480
    Fax: (250 472-5808
    CCA toll free number: 1-866-254-1403

    Chers collègues,

    La plupart d'entre vous avez entendu parler aujourd'hui des coupures budgétaires qui affectent Bibliothèque et Archives Canada (BAC) ainsi que l'abolition du Programme National de développement des archives (PNDA). Tout comme vous, le Comité de direction du CCA a été abasourdi par la nouvelle. Non seulement cette nouvelle est dévastatrice pour la communauté archivistique, mais elle entravera l'accès au patrimoine documentaire du Canada dans un avenir rapproché/prévisible.

    Le CCA vous fournira sous peu de l'information plus détaillée. Les répercussions immédiates sont les suivantes : il n'y aura pas de financement PNDA pour l'année 2012-2013. De plus, sauf pour le personnel minimal nécessaire à l'administration de Jeunesse Canada au travail (JCT) et du Conseil national d'évaluation des archives (CNÉA), le personnel actuel du CCA ne sera plus en poste et nos bureaux fermeront.

    En vue de préparer les actions que le CCA devra entreprendre sous peu, nous vous demandons de mesurer l'impact du PNDA, et du CCA en général, sur votre région et sur votre institution à travers les années. Identifiez de quelle façon le PNDA et le CCA vous ont permis d'offrir un meilleur service au public. Des exemples de ce genre sont de la plus haute importance car ils mettent un visage sur les diverses facettes des services offerts au public par les centres d'archives et démontrent de quelle façon le PNDA aide les centres d'archives à servir les Canadiens.

    Ces exemples pourraient inclure:

    • des ouvrages publiés et autres produits ou réalisations qui ont utilisé des documents rendus disponibles grâce au PNDA;
    • des utilisateurs non traditionnels pour qui l'accès à votre service d'archives a été facilité par le PNDA;
    • des réalisations complétées grâce aux connaissances acquises par l'entremise de conseillers(ères) en archivistique, de services
    • conseils en préservation, ou d'activités de formation;
    • de quelle façon et les réseaux provinciaux et territoriaux ont aidé les utilisateurs à trouver votre
    • institution;
    • quels fonds ou collections d'archives ont été préservés par l'entremise du PNDA, et de quelle façon ces projets ont-ils
    • été reconnus publiquement;
    • quelles activités par d'autres groupes ont été rendu possible par l'entremise de projets ayant été financés par le PNDA;
    • quelles initiatives fédérales ont bénéficié de documents qui ont été préservés ou ont été rendus accessibles par l'entremise du PNDA.

    La réponse du CCA ainsi que toute réponse de la communauté se doit d'être motivé par des exemples concrets et nous comprenons qu'il vous faudra du temps pour recueillir l'information. Nous communiquerons avec vous dans les plus brefs délais avec une stratégie pour utiliser ces informations. En attendant, si vous avez des suggestions ou des questions, n'hésitez pas à contacter l'un des membres du Comité de direction du CCA.

    Lara Wilson
    Chair - Canadian Council of Archives
    Tel: (250) 472-4480
    Fax: (250 472-5808
    CCA toll free number: 1-866-254-1403

  • 13 Nov 2011 3:10 PM | Danielle Robichaud

    Dear Members,

    The deadline for submitting NADP applications is Friday January 6, 2012 at 4:30pm.

    Please mail applications to:
    Diocese of London's Archives
    1070 Waterloo St.
    London, ON
    N6A 3Y2

    Alternatively, this year you may also submit your application electronically to

    To gain access to the application please visit the CCA's website

    If you have any questions regarding the NADP application process, please do not hesitate to contact Debra Majer, at 519-433-0658, ext. 242 or via

    Good Luck!

  • 20 Dec 2010 3:13 PM | Danielle Robichaud

    Dear Members,

    The Institutional Development Committee (IDC) and the AAO’s Executive Board has come to a decision to suspend National Archival Development Program (NADP) funding for the coming year to institutional members in order to support the migration costs from ARCHEION to ICA AtoM. We apologize for any inconvenience regarding potential archival projects or initiatives that were dependant upon NADP funds to be carried out. Please note that the AAO is still very much committed in supporting archival projects and initiatives through its other services and programs.
    The AAO realizes how important creating descriptions and having them available through ARCHEION and the national catalogue are for our archives as they aim to increase awareness towards Canada’s archival heritage. ARCHEION is in grave state and in need of an upgrade to a new server and more modern software. Supporting the costs associated with the migration to ICA AtoM will allow for greater access to Canada’s archival heritage byway of multi-level descriptions with their hierarchical context. Not forgetting that there will also be the opportunity for implementing goals and initiatives for ARCHEION and the membership that have never been realized.

    For those of you who are interested in learning more about ICA AtoM or would like to try a demo please access the link provided:

    If you have any comments, questions or concerns about this decision please email me by November 15th. Your feedback is important to both the Executive and the IDC. All comments, questions and concerns will not go unnoticed and will undoubtedly assist with making us a stronger organization!

    Yours truly,
    Deb Majer,
    IDC Chair

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