The AAO advocates on behalf of archives and archivists in Ontario, as well as other related organizations such as libraries, museums, and heritage organizations. The AAO advocates for government at every level regarding archival initiatives and funding streams in order to improve support for archival and archivally-related institutions throughout the province. 

The AAO also works closely with the Canadian Council of Archives and the Association of Canadian Archivists to improve the work of archivists throughout the country.

Below, you will find articles about all of the AAO's recent advocacy efforts. Advocacy initiatives are managed by the AAO's Communications and Advocacy Committee.

  • 12 Jul 2013 4:05 PM | Danielle Robichaud

    Dear AAO Members,

    Read Wayne G. Wouters, the Clerk of the Privy Council and Secretary's response to a letter from the AAO's Communications and Advocacy Committee concerning the new Head of Library and Archives Canada.

    Their reply is available here.

  • 27 Jun 2013 4:25 PM | Danielle Robichaud

    Dear AAO Members,

    Read Premier Kathleen Wynne's response to a letter sent to her from the AAO concerning the search and appointment of a new Head of Library and Archives Canada.

    Her reply is available here.

    Great job, and a BIG Thank You to the AAO Communications and Advocacy Committee for drafting this letter!

  • 24 Jun 2013 4:26 PM | Danielle Robichaud

    Dear AAO Members,

    Today the AAO sent a letter to Minister Moore via email and mail outlining the importance of reinstating NADP funding. The AAO encourages all members to send personal letters to Minister Moore outlining the benefits of NADP and how the loss of the National Archival Development Program has affected their own archives and communities.

    The AAO's letter is available here.

    Thank you to the AAO Communications and Advocacy Committee for drafting this letter!

    Kelli Babcock
    President, 2013-2014
    Archives Association of Ontario

  • 28 May 2013 4:29 PM | Danielle Robichaud

    Dear AAO Members,

    You can find the French and English versions of the AAO's contribution to a Joint Statement on Qualities of a Successful Librarian and Archivist of Canada here. This document was prepared by a number of organizations and associations from the heritage stakeholder community of Canada and came out of the roundtable discussion on LAC and Canadian Heritage that was held May 17 in Ottawa. Thank you to Iona McCraith, who attended on the AAO's behalf. She was a great representative for all of us.

    The AAO will be distributing this statement and, along with the CCA, we encourage our members to send a copy of the joint statement with a personalized cover letter to your local MP and MPP as well as the people listed in the spreadsheet.

    A special note of thanks to Christina Nichols of the CCA and Nancy Marrelli for their hard work in preparing this document and involving the necessary parties.

  • 13 May 2013 4:40 PM | Danielle Robichaud

    On behalf of the eleven provincial and territorial archives councils and associations, a letter has been sent to Minister Moore and Dr. Caron regarding Library and Archives Canada’s Code of Conduct: Values and Ethics.

    Click here to read the letter in English and click here to read the letter in French.

  • 19 Mar 2013 3:50 PM | Danielle Robichaud

    Congratulations to the organizers, participants and attendees for creating an engaging round-table at the AAO East's The Future of Archives: "What We Have Lost, What We Stand to Lose" event in Ottawa on January 16th! A recording of the event is available here.

  • 01 Jun 2012 4:51 PM | Danielle Robichaud

    Attention AAO Members,

    As you know, the elimination of the NADP funding has had a direct impact the three core programs of the AAO which include the services of the Archives Advisor, Preservation Consultant, and the Archeion Coordinator. Effective immediately, the hours for each of these services are as follows:

    • Archives Advisor: Mondays and Thursdays 9am-12pm and 1pm-5pm
    • Preservation Consultant: Wednesdays 9am-12pm
    • Archeion Coordinator: Thursdays 1pm-5pm
    All three will be attending the AAO 2012 Conference so you will have a chance to connect directly with them there. In the meantime, if you have any questions, please do not hesitate to contact a member of the AAO Executive.

    AAO Executive Board

  • 18 May 2012 4:52 PM | Danielle Robichaud

    Hello AAO Members,

    Please find the AAO's letter to the Honourable James Moore regarding the cuts to the NADP and the disbanding of CCA here. For more information please follow the CCA on Twitter and Facebook. Forthcoming notices regarding the AAO's Archives Advisor, Preservation Consultant and Archeion will be posted to our website and the AAO list serve.

    Please consider donating to AAO to help safeguard the services of Archives Advisor, Preservation Consultant, and Archeion.

    Thank you,
    AAO Executive Board

  • 03 May 2012 4:58 PM | Danielle Robichaud

    On April 30, 2012, Library and Archives Canada (LAC) eliminated the National Archival Development Program (NADP), a $1.7 million contribution program administered for the LAC by the non-profit Canadian Council of Archives (CCA) and distributed to 13 provincial and territorial archives councils to support archival activities locally. Through these councils, NADP funding is on the ground in our 10 provinces and 3 territories, ensuring that Canada's history is preserved in local communities. Canada's archival councils provide support to archives and archivists so that they may better serve all Canadians.

    The NADP was a vital component of LAC's legislated responsibility to foster preservation, promotion and access to Canada's documentary heritage. As stated in the Act:

    7. The objects of the Library and Archives of Canada are...
    (b) to make that heritage known to Canadians and to anyone with an interest in Canada and to facilitate access to it;...
    (f) to support the development of the library and archival communities.
    8. (1) The Librarian and Archivist may do anything that is conducive to the attainment of the objects of the Library and Archives of Canada, including
    (i) provide professional, technical and financial support to those involved in the preservation and promotion of the documentary heritage and in providing access to it;

    The elimination of the NADP will result in the collapse of 11 of the 13 provincial and territorial archives councils, councils that support the day-to-day functioning of archives across the country. Many of these councils were forced to suspend operations immediately. Archival institutions that invested precious resources into the preparation of NADP funding applications were forced to suspend projects that had already been approved by the CCA. Countless jobs will now go unfilled. Consequently, archives' mandate to make government transparent, to make information available to citizens, and to preserve records of Canadian culture and society will be greatly diminished.

    In addition, the federal government has sent more than 500 surplus notices to Library and Archives Canada, which will ultimately have its staff reduced by 20%. LAC has also cancelled its Inter-Library Loan program; cut reference staff; imposed a "new service model" that requires the public to make an appointment for reference requests; cut library cataloguers by a third; and cut private archivists and media specialists by 35%, which means not only that significant Canadian heritage will not be acquired, but that researchers will not be able to talk to experts who knew their fields as these experts simply won't exist any more. At the same time, the government unilaterally shut down libraries in the Transport, Immigration, and Public Works departments.

    The effect of these cuts and closures are absolutely devastating and amount to nothing less than a merciless attack upon the archives community and those who depend on access to archives for their work and study. But these attacks are not isolated; the Conservative government has systematically targeted organizations and institutions that collect, preserve, analyze, and make available information for Canadian citizens. Statistics Canada was previously the target of Tory assaults, as was the Polar Environment Atmospheric Research Laboratory (PEARL) in Eureka, Nunavut. Statistics Canada was forced to abandon the mandatory long-form census, which was vital for distributing government resources on an equitable basis, while PEARL research was instrumental in collecting data related to global warming. Furthermore, in a time of supposed austerity the Conservative government has allocated an additional $8 million dollars for the Canadian Revenue Agency to target registered charities engaged in political activities.

    As archivists, we say "Enough!" We will not allow the federal government and senior management of LAC to compromise, assault, and destroy the Canadian archival network and the heritage that it preserves and makes available. We will not allow ideologues to tear apart the work of generations of archivists. We will not allow archives to fall prey to one-sided cultural wars. We will fight back.

    On May 28, join us in the Archivists' On to Ottawa Trek. Like our forebears in the 1935 On to Ottawa Trek who protested government mismanagement during the Great Depression, angry archivists and our allies from coast to coast will descend on Ottawa and other locations across the country on May 28 and we will be heard.

    For more information, check out:
    Twitter: @ArchivistsTrek
    Facebook: Fight the Budget Cuts to the Library and Archives Canada

  • 03 May 2012 4:56 PM | Danielle Robichaud


    To members of the archival community and archives supporters.


    The following call to action is in response to the elimination of the National Archival Development Program by Library and Archives Canada (LAC) on April 30, 2012, and the resulting impact on Canada’s 13 provincial and territorial archives councils, and the Canadian Council of Archives.


    On April 30, 2012, LAC eliminated the National Archival Development Program (NADP), a 1.7 million contribution program administered by the non-for-profit Canadian Council of Archives (CCA) for LAC and distributed to Canada’s 13 archives councils to support archival activities locally. Through the councils, NADP funding is on the ground in our 10 provinces and 3 territories, ensuring that Canada’s history is preserved in local communities. Canada’s archival councils provide user-centred services, providing support to archives and archivists so that they may better serve all Canadians.

    A one-of-a-kind program, NADP’s goal is to assist in the preservation and accessibility of Canada’s archival heritage through the following objectives:

    • Increase access to Canada’s archival heritage through the national catalogue of archival descriptions
    • Increase awareness and broaden use of Canada’s archival heritage
    • Increase representation of Aboriginal peoples and under-represented ethno-cultural groups in Canada’s archival heritage
    • Increase the capacity of archival networks to undertake strategic and development activities; and;
    • Increase the capacity of archival institutions to preserve Canada’s heritage
    NADP funds the following activities across Canada:
    • Development of the national on-line catalogue of archival descriptions, and its provincial and territorial counterparts, so all archives, including the very small, can reach Canadians
    • Provision of archival and preservation advice to archives
    • Job exposure for new graduates from Canada’s archival and information studies programs
    • Access to archival holdings information on-line
    • Outreach and educational activities in communities to help small institutions manage their treasures
    • Cataloguing of archival materials to make them accessible to the public
    • Training opportunities for local archives run by volunteers or one-person operations
    • Site assessments to both urban and rural archives, to safeguard Canada’s documentary heritage
    • Preservation of at-risk documents and other archival materials, including electronic records

    NADP was a joint federal/provincial/territorial initiative; NADP, and its predecessor financial assistance program, was a critical source of funding to the community – CCA has operated for 26 years; elimination of NADP means that 11 of the 13 provincial and territorial councils will collapse within 30 days to 6 months, without any financial support. A number of councils have suspended their operations. The CCA's physical office in Ottawa will close its doors to the public effective May 4, as the organization moves to a virtual office and staffing has been immediately be reduced from 8 FTE to 4 FTE, and will soon be further reduced to a maximum of 2.5 FTE. Further adjustments may be necessary – but at this time minimum administration services will be maintained for the small program Young Canada Works in Heritage Institutions,, Arcan-l and other secretariat services.

    What You Can Do
    1. If your MP is a Cabinet Minister, call the local office and offer a briefing as well as the letter.
    2. Write the Minister of Canadian Heritage, the Honourable James Moore, and your MP asking them to stop the NADP cut.
    Members of Parliament
    Use the following key messages:
    • Canada's documentary heritage is preserved it its over 800 archival institutions
    • NADP supports archives to preserve Canada's documentary heritage for Canadians
    • NADP leverages financial and partnership opportunities for archives across the country
    • CCA serves the Canadian public. CCA's work ensures the preservation of Canada's heritage for the benefit of all Canadians-now and for the future. Through initiatives such as , CCA is the window through which the world may access Canadian archival information
    • Archives support Canada's economy. Sustaining Canada's knowledge-based economy means sustaining and facilitating access to our knowledge resources. Archives are fundamental to the success of countless public, private, and educational enterprises.
    • Archives preserve Canada's past. Millions of historical documents, photographs, maps and audio-visual materials are held in archives across the country
    • LAC's stakeholder forum meetings cannot and will not take the place of an archival network of dedicated professionals and volunteers across Canada that took 26 years to build. The damage done by elimination of NADP will take years to re-build.
    Tell your own story about the value of the NADP and CCA's services; use the following examples:
    • books and other outputs that have utilized holdings made accessible by NADP
    • non-traditional users whose access has been facilitated by NADP
    • achievements realized through expertise made available to you through archives advisors, preservation services, training opportunities.
    • how has and provincial/territorial networks helped users find you
    • what holdings have been preserved through NADP and in what ways has that had public acknowledgement
    • what activities by other groups have been assisted through the results of NADP funded projects
    • what federal initiatives have benefitted by records that were preserved or made accessible through NADP
    Visit and join "Archivists on to Ottawa Trek" for more information!

The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province. 

411 Richmond Street East, Suite 200, Toronto, ON, M5A 3S5  |  (647) 343-3334


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