The AAO’s Professional Development Committee presents
Fall 2024 Archeion Conversations Series
Calling all AAO members: join the Archeion Coordinator for a Zoom training and conversation series every Tuesday at noon from Tuesday, October 8th to November 26th to learn and discuss a variety of topics about the AtoM platform and the Archeion service.
Archeion is Ontario’s Archival Information Network - it is both a directory of Ontario archives institutions as well as a discovery portal for researchers to search across participating institutions’ archival descriptions. Archeion makes use of the Access to Memory (AtoM) archival description platform.
This series will be relevant to any institution using AtoM, even if they do not participate in Archeion. Archives volunteers, interns, students, and new professionals are also encouraged to join - no AtoM or Archeion experience is required.
This conversation series will cover a variety of topics about the practicalities of publishing archival data to the web. The focus will be on using Archeion but the takeaways will be generally relevant to any archives institution publishing their data online. At each session, the AAO’s Archeion Coordinator, Kelli Babcock, will present for 20-45 minutes, depending on the topic, followed by a participatory activity or discussion time. Session takeaways may be added to the freely available Getting Started With Archeion training slide deck for future reference. Portions of the conversations series may also be recorded and uploaded to the AAO’s Youtube Archeion Playlist.
All skill levels are welcome to learn about Archeion and AtoM. All active Archeion institutions are encouraged to attend. If your institution would like to renew your editor login for Archeion prior to the sessions, please email archeion@aao-archivists.ca.
We hope to see you there!
When: Every Tuesday at noon from Tuesday, October 8th to November 26th, 2024. See full schedule below [1]
Where: Online
Cost: FREE for members / $20 non-members per lunch & learn session
About the Instructor: Kelli Babcock has been the Digital Initiatives Librarian with the University of Toronto Libraries since 2013. At UTL she manages U of T's multi-repository AtoM service, Discover Archives, and digital collections service, Collections U of T, in collaboration with archivist and IT colleagues. Kelli has worked part time as the AAO's Archeion Coordinator since 2023. She served on the AAO Board as President over a decade ago. She was a member of the AtoM Foundation Roadmap Committee and currently participates as a member of the Joint US Canada AtoM User Group. Kelli graduated from McGill University with an MLIS, specialization in Archival Studies, in 2011.
Format: 20-45 minute presentation followed by participatory activity.
Recording: Portions of the presentation during the session may be recorded and added to the Archeion Youtube Playlist. Relevant discussion takeaways may be added to the Getting Started With Archeion training slide deck for all members’ future reference. Discussion portions of the sessions will not be recorded.
Registration: A minimum of 4 participants and a maximum of 25 participants may register for each lunch and learn. Institutional members can register three participants at the members rate. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice.
Please note that each lunch & learn requires a minimum of 4 participants to have registered at least 1 week prior to the session. In case of cancellation, please consult the AAO’s cancellation policy.
Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy.
Questions about the Conversations Series can be directed to the PDC at professionaldevelopment@aao-archivists.ca.
[1] Full Schedule (weekly topics may change depending on the needs of the membership)
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Date
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Topic
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Tuesday, October 8th
12:00 p.m. - 1:00 EST
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Promoting your archives in Archeion - institutional profiles
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Overview of AtoM/Archeion entity types, including institutional profiles
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Explore how Archeion institutional profiles can increase the visibility of your institution
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Review methods and suggested time estimates for maintaining your Archeion institutional profile and user accounts
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Tuesday, October 15th
12:00 p.m. - 1:00 EST
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Adding archival descriptions + authorities to Archeion/AtoM - part 1
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Review AtoM/Archeion standards and Archeion manual data entry options for AtoM descriptions and authorities
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Review multilingual features in AtoM
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Explore open AI and other tools that can assist in description data entry
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Review methods and time estimates for adding data into AtoM/Archeion
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Tuesday, October 22nd
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No session this week
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Tuesday, October 29th
12:00 p.m. - 1:00 EST
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Bulk ingest into Archeion/AtoM - part 2
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Review AtoM/Archeion standards and bulk ingest options
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Review multilingual features in AtoM for bulk ingest
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Explore open AI and other tools that can assist in bulk ingest and spreadsheet data normalization
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Review methods and time estimates for bulk ingest
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Tuesday, November 5th
12:00 p.m. - 1:00 EST
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Review AtoM authority records
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Review the context of sharing authority record across Ontario archives in Archeion and the OAAR
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Review AtoM/Archeion authority record bulk import work flows
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Explore a proposed work flow for submitting authorities to Archeion annual to continue populating Ontario’s accessions database
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Tuesday, November 12th
12:00 p.m. - 1:00 EST
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AtoM/Archeion & finding aids + digital objects
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Review AtoM/Archeion finding aid and digital object features
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Review best practices
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Review web accessibility considerations
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Review discovery implications and discuss digital object hosting options
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Tuesday, November 19th
12:00 p.m. - 1:00 EST
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Archeion, user experience, and outreach
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This session will take a “train the trainers” approach for participants to discuss how institutions can support users in learning how to search using AtoM/Archeion
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Review AtoM/Archeion public documentation from institutions and user experience studies
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Review Archeion instruction materials
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Review free materials to reuse in conducting outreach around using Archeion for discovery of archival institutions, people & organizations, and description data
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Tuesday, November 26th
12:00 p.m. - 1:00 EST
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Using the Archeion service for funding applications & considering sustainability
Planning to apply for a grant?
Join this session to learn about the Archeion service (its history, development, and future plans) to gain insight into how you can use Archeion within a funding proposal. If you do not use Archeion this session will also cover the dos and don’ts of applying for funding with regards to sustainability of one time only funds and web/technology long term maintenance. This session will also include freely available advocacy templates about Archeion for your reuse.
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