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PDC Presents: Introduction to Access and Privacy Legislation in Ontario

  • 13 Apr 2023
  • 9:00 AM
  • 14 Apr 2023
  • 3:00 PM
  • Archives of Ontario, George Spragge Classroom: 134 Ian MacDonald Boulevard

Registration

  • A minimum of 10 participants and a maximum of 30 participants may register for this event. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice. Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy. Questions about the workshop can be directed to the PDC Chair at professionaldevelopment@aao-archivists.ca.
  • A minimum of 10 participants and a maximum of 30 participants may register for this event. Institutional members can register three participants at the members rate. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice.

    Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy. Questions about the workshop can be directed to the PDC Chair at professionaldevelopment@aao-archivists.ca.
  • A minimum of 10 participants and a maximum of 30 participants may register for this event. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice.

    Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy. Questions about the workshop can be directed to the PDC Chair at professionaldevelopment@aao-archivists.ca.
  • A minimum of 10 participants and a maximum of 30 participants may register for this event. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice.

    Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy. Questions about the workshop can be directed to the PDC Chair at professionaldevelopment@aao-archivists.ca.

Register

The AAO’s Professional Development Committee presents
Introduction to Access and Privacy Legislation in Ontario

This two-day workshop provides an overview of the major access and privacy laws that apply to archives in Ontario and examines in practical terms how they impact archival institutions and archivists. Three Ontario Acts will be addressed in detail:

  1. Freedom of Information and Protection of Privacy Act (FIPPA)
  2. Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
  3. Personal Health Information Protection Act (PHIPA)

There will also be a brief examination of how the Federal Personal Information Protection and Electronic Documents Act (PIPEDA) affects the operations of some archives.

Through a mixture of interactive lectures, small group discussion, and case studies, participants will learn the basics of each piece of legislation, including how to “translate” formal legal provisions into actual policies, procedures, and practices for archival institutions and individual archivists. Teaching points will include understanding how and to what each Act applies, what constitutes a record and how to identify and respond to freedom of information requests, what exemptions apply to the general right of access, what constitutes personal information, how the right to privacy includes access to one’s own information, the special provisions affecting personal health information, and the penalties that exist for non-compliance. Throughout the workshop the emphasis will be on understanding how these laws apply in an archival setting and how they impact archival functions.

When
Day 1: April 13, 2023 at 9 am to 4:30 pm EST
Day 2: April 14, 2023 at 9 am to 3 pm EST

Where
Archives of Ontario, George Spragge Classroom
134 Ian MacDonald Boulevard
Toronto, Ontario M7A 2C5

Cost
$300 (AAO members)
$200 (AAO student members)
$480 (non-members)

Meals 
Please note that participants are responsible for providing their own lunch. 

Additional requirements: None

About the instructor
Robin Keirstead is University Archivist Emeritus from Western University. He has held professional positions with the BC Records Management Branch, the BC Courthouse Library Society, and the Archives of Ontario, and has led archives and records programs for the Region of Waterloo, City of Kitchener, and Western University. He has first hand experience preparing for, implementing, and administering access and privacy programs in municipal and university settings. He has taught archives and records management courses at Simon Fraser University, George Brown College, Mohawk College and Western, receiving the Dean's Award for Excellence in Part-Time Graduate Teaching from the Faculty of Information and Media Studies at Western. His contributions to the profession have been recognized by the AAO with the Alexander Fraser and James J. Talman Awards and by the ACA with the Member Recognition Award. Since his official retirement Robin has “dabbled” in archives and records management consulting, undertaking projects for municipal, university and religious archives.


Format 
Lecture/Group Discussion/Case Study Practice

Recording 
This workshop will NOT be recorded.

Registration 
A minimum of 10 participants and a maximum of 30 participants may register for this event. Institutional members can register three participants at the members rate. If you require additional time to prepare payment, please contact aao@aao-archivists.ca to set up an invoice.

Please be advised that this event is governed by the AAO’s Code of Conduct and is subject to the AAO’s Cancellation Policy. Questions about the workshop can be directed to the PDC Chair at professionaldevelopment@aao-archivists.ca.


The Archives Association of Ontario (AAO) is led by a committed community of volunteers from across the province. 

705-1 Eglinton Ave. East, Toronto ON, M4P 3A1

aao@aao-archivists.ca  |  (647) 343-3334

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