Ontario Archival Accessions Register Goes Live!

06 Apr 2017 12:01 PM | Amanda Tomé

Dear colleagues,

Happy Archives Awareness Week!

As part of the celebrations this week, the Archives Association of Ontario is launching the first ever edition of the Ontario Archival Accessions Register!

Based on a survey of accessions received across the province in 2016, the OAAR presents basic information on newly acquired records, including the collecting institution, the record creator, a brief summary of the scope and content of the accession, outside covering dates, associated subject headings, reference codes or accession numbers, extent, and information on the relationship of the accession to existing holdings and descriptions (where applicable).

The OAAR was developed as part of the AAO’s Provincial Acquisition Strategy to provide a common place for archives in Ontario to share accessions information in a spirit of openness and transparency intended to encourage cooperation and collaboration in archival acquisition. It is also hoped that in future the OAAR will be useful for analysis of collecting patterns and trends, enabling the archives community to identify gaps in the archival record as we work toward ensuring our collective holdings are representative of the whole province and all its people.

In this first pilot edition of the OAAR, ten intrepid institutions volunteered their accessions information for 2016, resulting in nearly 400 individual entries in the register from a diverse range of archives, including municipal archives, community archives, university and college archives, organizational archives and the Archives of Ontario. 

As a pilot exercise, the OAAR is subject to further development and the Provincial Acquisition Strategy Working Group is actively looking to solicit feedback on how we can improve and expand the register in future years. We would ask anyone interested to look at the register itself and the FAQ document on the AAO’s website and let us know your suggestions, comments, thoughts or ideas. The Working Group will be presenting a session on the Provincial Acquisition Strategy and the OAAR at the upcoming AAO Conference in Toronto (session 6a, Friday, April 28, 2:00-3:15 p.m.) and would welcome feedback at that time as well.

Download the OAAR here and see what archives across Ontario have been collecting.

Thank you, and happy browsing!

The Provincial Acquisition Strategy Working Group

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email: aao@aao-archivists.ca


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