Update from the Provincial Acquisition Strategy Working Group

22 Dec 2016 8:28 AM | Anonymous

Season’s greetings to the Ontario archival community from the Provincial Acquisition Strategy Working Group!

It’s been an exciting year for archival collaboration in the province, with the drafting and formal adoption of Ontario’s first ever provincial acquisition strategy at the Archives Association of Ontario’s AGM last May.  For those of you who aren’t yet familiar with it, you’ll find the strategy and a host of associated items in the strategic “toolkit” at the Provincial Acquisition Strategy section of the AAO website, which is now easily accessible from the main banner at the top of the AAO homepage.

As a reminder, the items in this toolkit include:

  • FAQs
  • Guidelines for developing an acquisition policy
  • A donor questionnaire (useful for directing potential donors to the most appropriate repository)
  • A note on the role of the Institutional Development Committee in relation to the Strategy
  • A map of archival institutions in the province (based on repositories with Archeion institutional profiles)

As we look forward to 2017, the AAO is preparing to launch a significant and pioneering new initiative: the Ontario Archival Accessions Register (OAAR).  As mentioned in previous updates and editions of Off the Record, the OAAR will serve as a common place for archival institutions in Ontario to share information on the accessions received each calendar year.  This active commitment to sharing accessions data will help foster an open, collaborative approach to archival acquisition and ensure the Strategy remains a vibrant and effective influence on our collective work.  It is also expected to provide a number of important benefits for archives and their users, as outlined in the OAAR FAQ document on the AAO website.

In the fall edition of Off the Record some details of the mechanism for gathering this accessions data were mentioned.  These details have been revised slightly for this first pilot year, so that the AAO will now invite institutions to complete a simple spreadsheet (a sample is available here) during the week beginning January 9th 2017. Results will be requested by the end of February so that the data can be processed for inclusion in the inaugural online OAAR in time for the next Archives Awareness Week (early April).

So, as you relax at the end of a no doubt industrious 2016, look back with pride on the records you brought safely into archival custody in the past year and watch for the invitation to contribute to the OAAR in January.

With best wishes for the holidays and the New Year,

Your Provincial Acquisition Strategy Working Group 

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email: aao@aao-archivists.ca


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