Job Posting: Archeion Assistant

04 Dec 2015 5:12 PM | Danielle Robichaud

The Archives Association of Ontario (AAO) is seeking an experienced archival professional to help increase access to information about the archival holdings of institutions across Ontario and build public awareness of Archeion. Archeion is Ontario’s archival information network, part of the national Archives Canada service. Under the supervision of the Archeion Coordinator, the Archeion Assistant will be contracted to contribute to the ongoing development of Archeion as a core resource for archivists and end-users in Ontario, Canada and globally by delivering the following products and services:

  • Preparing and executing a communications strategy to guide AAO engagement with its members for the purposes of increasing contributions to Archeion
  • Completing a written gap analysis and needs assessment for the Archeion descriptive database, including recommendations for maximizing AAO members’ activity on Archeion and for promoting the database
  • Developing a preliminary 2016-2017 site visit schedule for delivering in-person Archeion support services (availability of these support services is contingent on future funding)
  • Updating and overseeing production of AAO promotional materials for Archeion
  • Consulting with the AAO Board of Directors, staff, and members by email and telephone for the purpose of completing the contract
  • Participating in meetings with the Archeion Coordinator and the AAO Board of Directors as required

The goal of these deliverables is to complete planning to support subsequent delivery by the AAO of in-person Archeion support services to members in 2016-2017 (contingent on the receipt of future funding).

The successful candidate will be hired on a part-time basis, working from home with some travel required for training and meetings, and must have a computer and internet access upon commencement of the contract. Remuneration will be offered at a rate of $20.00 per hour (including HST) for a maximum of 273 hours during the contract period of January 4, 2016, to March 31, 2016 (i.e., 13 weeks x 3 days/week x 7 hours/day). Travel will be reimbursed at established rates. This position may be renewed subject to available funding and successful completion of the stated deliverables.

Required qualifications:

  • Minimum Bachelor of Arts in a related field; preference will be given to those with a Master of Archival Studies (or equivalent)
  • Minimum two (2) years of experience working in an archival institution or in a related field
  • Strong analytical and critical thinking skills
  • Demonstrated ability to plan and prioritize
  • Innovativeness
  • Knowledge of Access to Memory (AtoM) archival description software
  • Superior written and verbal communication skills

Asset qualifications:

  • Experience with a variety of communication channels and technologies
  • Demonstrated involvement with the archival profession

Interested applicants must submit a cover letter, resume, and the names and contact information of three references to Marissa Paron, AAO President, by 5:00 pm (EST) on Friday, December 11, 2015.

Any questions regarding the position may likewise be directed to Marissa Paron at the same email address. Although we appreciate all applications, only those selected for an interview will be contacted.

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email:


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