As we return to regularly scheduled activities following a successful and immensely enjoyable AAO conference in Waterloo, I invite you to turn your thoughts towards submitting to the next issue of Off the Record! I'd appreciate any conference items you'd like to re-work into articles, including responses to things you learned or questions you've pondered at the conference itself, plus the usual news, updates, and think-pieces that make OTR so very good.
The deadline for submissions is June 25th. Submission guidelines are available here.
Please feel free to get in touch with any questions or inquiries.
A Summer-appropriate cover image would also be welcome!
All my thanks,
The Municipal Archives Interest Group (MAIG) is looking for submissions to include in our 2018 MAIGazine publication. This year we are seeking articles that fall within the theme of “Outreach in Archives”. Do you have a story to tell about an outreach initiative at your archives that brought people together? Have you developed an innovative way to reach out to the public and get your community engaged in archives and heritage? Or have you recently experienced a failed attempt at outreach and what did you learn? We want to hear from you!
If you are interested in submitting an article, please send your submissions to Megan Lockhart (firstname.lastname@example.org) by July 6th.
For information about MAIG, the MAIGazine or to view past issues, visit our webpage at http://aao-archivists.ca/maig. Feel free to contact our executive with any questions.
Thank you in advance for your submissions,
- Gillian, Megan and Gina
The Spring 2018 issue of Off the Record is now available. Its release is miraculously lining up with a true spring after the fool's spring, second and third winters we experienced. Rejoice!
The new issue is available to members here.
This issue features some excellent pieces that, appropriately for the season, reflect back on work completed and look toward new things to come. The issue includes a report from the Middlesex Centre Archives, a reflection on the recent GLAM Summit by AAO Archives Advisor Iona McCraith, a guide to uploading and creating finding aids by AAO Archeion Coordinator Lisa Snider, and a review of a survey from 1987 by John Smart. It also includes updates on the AAO's goings-on, such as the results of the recent membership survey and the proposed new mission and mandate for the Association.
The Spring 2017 issue is now available free to everyone here.
Editor, Off the Record
Dear AAO members,
Vice-President/President Elect: James Roussain
Director Without Portfolio: Lauren Halsey
Director Without Portfolio: Nick Richbell
Nominations from the floor will also be accepted during the AGM.
The Organizational History Committee and the AAO Board of Directors is extremely grateful to everyone who contributed to the crowdfunding campaign for the organizational history book, In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. We are proud to announce that we raised $4,920 through crowdfunding and an additional $3,000 from our corporate sponsors, Flume Media Archiving and Carr McLean. This puts our fundraising total at $7,920!
If you have not pre-ordered the book through the Indiegogo campaign or through your conference registration, there will be opportunities to order your copy online in May after the book is launched at the conference. We will follow up with more details about how to submit an online order in the coming months. The book will also be available for sale at the conference registration table.
Also, if you never had a chance to check out the pitch video for the campaign, you can still view it on the AAO’s YouTube channel. You will probably see some familiar faces!
Thanks again to those who provided support, and for those who still want to order a copy of the book, keep tuned for more details.
The Organizational History Committee is pleased to share an exclusive sneak peek of the cover design for In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. This cover utilizes the logos from the Ontario Association of Archivists and the Ontario Council of Archives to visually represent how the Archives Association of Ontario grew from the merger of those two associations in 1993.
There are only five days left to support the Indiegogo crowdfunding campaign for this book. Through the campaign, you can pre-order a softcover or a hardcover copy of the book and access perks including the opportunity to have your name listed in the book acknowledgements as a supporter! The campaign closes at 11:59pm on March 24, so don’t miss this chance to pre-order the book and show your support.
We are grateful to members of the archival community that have already contributed $3,705 to this project, as well as the $3,000 in corporate sponsorship graciously donated by Carr McLean and Flume Media Archiving.
You can also pre-order a softcover or hardcover copy when you complete your 2018 conference registration!
Nominations are currently being accepted for two (2) positions on the MAIG Executive. Each term will commence upon election at MAIG’s Annual General Meeting (AGM), held during the AAO Pre-Conference on May 9th, 2018 from 1:30-3:30pm.
Volunteering on the MAIG Executive is an excellent professional development experience, providing candidates with an opportunity to develop their leadership skills, network with other professionals and share their knowledge and experiences with other members of Ontario’s Municipal archival community.
The positions that are currently open for nomination include:
Serve as a liaison between the Board and municipal members, discussing any developments affecting municipal archive
Serve as a liaison between municipal members to discuss archival changes, share resources and provide updates to the membership
Coordinate AGM and yearly Open House for members
Assist with the production of the Annual MAIGazine
Assist the Chair with coordinating AGM and yearly Open House
You are invited to contact the following current Executive members with any questions about the available positions:
Brenda Hicock, Chair and former Vice-Chair (email@example.com)
Gillian Shaw, Vice-Chair (firstname.lastname@example.org)
Nominations are being accepted by email only.
Please complete and submit this form to Brenda Hicock at email@example.com, using the subject line “MAIG Nominations 2018”.
Nomination forms must be received by close of business on Monday, April 30th, 2018.
As Editor of Off the Record, the newsletter of the Archives Association of Ontario, I am pleased to announce that issues of Off the Record back to 1990 are now available online in a newly-redesigned section of the AAO website.
Just in time for the AAO's 25th anniversary, you can access historical issues here. Click on the years to see the issues available.
Off the Record was launched in 1990 by the Ontario Association of Archivists (OAA) before the official formation of the AAO (through the amalgamation of the OAA and The Ontario Council of Archives) in 1993. Prior to 1990, the OAA had a newsletter (simply titled "The Newsletter") that was published periodically from as early as 1982 through to 1989. In the Fall 1989 issue, suggestions for a new name were requested from members. The Winter 1989 issue featured ideas sent by Bennett McCardle, including “On the Record” and “For the Record,” with a note on the former that "Someone has probably already used it for a gramophone trade journal or a public relations officers’ scandal sheet." "Trillarchivy" is suggested with the note that it "strikes a note of much-needed frivolity." "Alphabet Soup" is added with the note that "This will really mystify anyone not familiar with the grand amalgamation … but since TAAG, EOAA, NOAA, LDAG and others still exist, maybe this title has some permanent archival value after all." The "record"-related suggestion won out (with a slight change) and Off the Record started with the Spring 1990 issue.
I am very grateful for the support of many individuals in completing this fantastic project. Laurie Dougherty (Arnprior & McNab/Braeside Archives) and Brian Beaven (Retired) donated missing issues. Katie Hull (City of Ottawa Archives) prepared the index and Melody Carle-Kemp (City of Ottawa Archives) did the digitization. Iona McCraith and Paul Henry shepherded the process. Myself and MacKenzie Gott (AAO Website Administrator) worked on the process to get the issues online. A full set of print issues is to be included in the AAO fonds at the Archives of Ontario.
And of course, my deep thanks is due to the roster of past editors and contributors who have made nearly thirty years of issues possible.
If you want to know more about the AAO's illustrious history, your timing is incredibly good. The AAO is currently crowdsourcing funding for its upcoming book, In Pursuit of the Archival Endeavour: The Story of the Archives Association of Ontario. You can access the fundraising Indiegogo page here. If you are attending the AAO conference in Waterloo this year, you also have the option of purchasing a copy as part of your registration, or at the conference itself.
Nominations are currently being accepted for one (1) position on the Board of Directors of the AAO. Each term will commence upon election at the AAO’s Annual General Meeting (AGM), to be held on May 10, 2018.
Volunteering as a Director on the AAO Board offers an invaluable professional development experience. It provides candidates with an opportunity to network with other professionals in the field, develop their leadership skills, and to apply their existing knowledge and skill set to the service of Ontario’s archival community.
The position that is currently open for nominations include:
Director Without Portfolio: Two-year term (April 2018 – April/May 2020)
The Director Without Portfolio position provides assistance in the general governing of the affairs of the Association. Specific duties may therefore include:
Serving as a Board liaison to one or more of the Standing and Special Committees of the AAO, and/or Sub-committees thereof;
Participating fully in Board decision-making; and
Contribute to the development of Association policies, procedures and guidelines.
You are invited to contact the following current Board members with any questions about the available positions:
Tracey Krause, President and former VP (firstname.lastname@example.org)
Grant Hurley, Director Without Portfolio (email@example.com)
Please complete and submit this form to the AAO Office at firstname.lastname@example.org, using the subject line “Nominations 2018”, and direct your message to the attention of the Nominations Committee.
Nomination forms must be received by the AAO Office by close of business on Monday, April 2, 2018.
The 2018 AAO Conference will be hosted at the University of Waterloo and Wilfrid Laurier University in Waterloo, Ontario.
We are looking for members to donate items such as (but not limited to):
Funds raised from this auction will go to the AAO Shirley Spragge Education Fund, to encourage the continuing education of archivists in Ontario. Your donations are greatly appreciated! A donation to the silent auction would not only support this fund, but also honour the memory of a respected colleague. All items donated will receive a tax receipt.
If you have interest in donating to this year’s silent auction, please contact Karen Ball-Pyatt by sending an e-mail to email@example.com.
Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5
Phone: 647-343-3334 | Email: firstname.lastname@example.org