Update from the Provincial Acquisition Strategy working group

21 Apr 2016 7:41 AM | Danielle Robichaud

The working group has now finished drafting the Provincial Acquisition Strategy (PAS). It will be voted on during the Archive Association of Ontario’s (AAO) 2016 Annual General Meeting (AGM) in May at the Joint AAO/AMA Conference in Thunder Bay. AAO AGM held at Thunder Bay during May 11-13.  

To help ease the implementation of the PAS and in order to increase its impact, the working group has also put together an associated toolkit consisting of several elements, including:

  • Guidelines for Developing an Acquisitions Policy

  • Donor Questionnaire (or So You Want to Donate Your Records to an Archives?)

  • A note on the role of the Institutional Development Committee in relation to the Provincial Acquisition Strategy

  • A proposed Ontario Archival Accessions Register (OAAR)

  • FAQ documents to help answer anticipated questions about both the Strategy and the Ontario Archival Accessions Register

  • An online, interactive map of archival institutions in Ontario (with links to institutions’ profiles in Archeion)

With the exception of the online map (still under technical development), all of these documents have been posted in the Institutional Development Committee’s section of the AAO website.

For the past several months, the working group has been actively seeking feedback on the PAS and elements of this toolkit through a wide range of consultations with AAO special interest groups, chapters, other stakeholders and the Ontario archival community at large. With the draft documents now posted online, we would like to encourage everyone to read through the contents and send any additional comments, suggestions or feedback to the working group via Sean Smith (sean.smith2@ontario.ca). We would also be interested to hear of any other tools you think would be helpful.

We feel the development and implementation of the PAS offers an exciting opportunity for the Ontario archival community – a catalyst to help re-energize and strengthen our collective mission to document Ontario’s regions and people in all of their diversity. We look forward to hearing your thoughts.

If your institution is eager to get started (and why shouldn’t it be?), you might consider completing or updating your institutional profile in Archeion to include information about your acquisitions policy (mandate, geographic and/or thematic scope etc.)

Finally, if you are unable to attend the AAO AGM this year, but are a voting member in good standing, I would urge you to consider the possibility of voting by proxy as outlined in Marissa Paron’s email to the listserv on April 14.


Aaron Hope

Member of the IDC Provincial Acquisition Strategy working group

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email: aao@aao-archivists.ca


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