Board of Directors

As outlined in the Constitution of the Archives Association of Ontario (AAO), the AAO is directed by seven elected Directors each of whom is a voting member of the Association.

The Board consists of the President, Vice-President/President Elect, the Secretary-Treasurer, two Directors Without Portfolio, the Chapter Stakeholder, and the Chair of the Institutional Development Committee.

Term of Office

(a) Annually, one-half of the Board shall be elected for a two-year term and the other half shall continue their two-year term.

(b) The position of Vice-President/President Elect shall be elected each year for two-year term, and the incumbent shall become President in the second year of the term.

(c) The two Directors without Portfolio shall be elected for a two-year term every even numbered year and the Secretary-Treasurer shall be elected for a two-year term every odd numbered year.

(d) The Chapter Stakeholder shall be elected annually by the Chapter Executives for a one-year term.


As outlined in the constitution, the AAO Board is required to meet a minimum of 4 times at year. As a norm, however, the board meets, in person and over the phone, at least 6 times a year in early August, October (leadership meeting), December, January, March, and April.

Reporting and Documentation

Current Board Members

 Name  Position
Tracey Krause  President -
Juanita Rossiter  Vice-President -
Dana Thorne  Past-President
Emma Hamilton-Hobbs  Secretary/Treasurer -
Paul Henry  IDC Chair - 
Nick Richbell  Director Without Portfolio -
Grant Hurley
 Director Without Portfolio -
Christina Wakefield
 Chapters Stakeholder -

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  • 09 Apr 2014 5:16 PM | Kelli Babcock

    Dear members,

    As a component of the AAO's 2013-2014 Provincial Heritage Organization projects, the AAO Board has conducted an internal review of the AAO's Constitution. The review resulted in proposed revisions to the Constitution with the intention to strengthen the AAO as an organization. The revisions include implementing a Past-President role, updating the Professional Development Committee's mandate, as well as other general updates to the Constitution, last updated in August 2008.

    On March 14th, 2014, the Board resolved that the proposed Constitution revisions be moved for approval at the 2014 annual general meeting on May 30th, 2014. To view the proposed revisions, highlighted in red, click here.

    This website post serves to circulate the proposed Constitution revisions for circulation amongst AAO Members for voting at the AGM.

    Please don't hesitate to get in touch with me if you have any questions or feedback.

    Kelli Babcock
    President, 2013-2014

  • 09 Feb 2014 6:53 PM | Kelli Babcock

    Is your repository a thing of beauty? Do you love to show off a particular collection, project, group of volunteers, or event?

    Then this call is for you! Show your archives pride by sharing your favorite images with the AAO.
    Now that the AAO has a new-and-improved website, we are also updating other AAO promotional items such as:

    • AAO brochures
    • Featuring AAO institutional members on the AAO website
    • AAO communications material

    Show your support for the AAO by sharing photographs featuring your archives!

    Full credit will be given to each contributor, along with a link to your website (or Archeion page).

    Submissions should be sent to and must include the following information:

    • Photograph Title
    • Date
    • Photographer
    • Institution
    • Website Link

    Submissions must be out of copyright and will be shared with the AAO with the understanding that the images will be used in AAO promotional items or on the AAO website. By submitting an image you are agreeing to allow the AAO the right to use that image in various promotional documents.

    Promote your institution by participating today!

  • 31 Jul 2013 6:19 PM | Kelli Babcock

    Help support the Ontario archives community and meet great new people by volunteering to sit on the AAO's Fundraising or Professional Development committees.
    If you have experience or an interest in researching grants and developing fundraising initiatives, or working on developing archival education policy, workshops, and outreach programs these opportunities are for you!
    Contact for more information.

  • 01 May 2013 6:20 PM | Kelli Babcock

    I am pleased to announce the following nominees for the AAO's 2013-2015 Board positions:
    Vice President/President-Elect, 2013-2015: Ned Struthers
    Treasurer, 2013-2015: Jesika Arseneau
    Secretary, 2013-2015: Laura Hallman
    Institutional Development Committee Chair, 2013-2015: Matt Szybalski

    Positions will be elected at the AAO's 2013 Annual General Meeting in Ottawa on Friday, May 31st.

    On behalf of the 2013 AAO Nominations Committee,
    Kelli Babcock
    AAO Vice President/President-Elect, 2013-2014
    Special Projects Librarian | Digital Scholarship Unit @ University of Toronto Scarborough Library

    Read on for more information about our nominees!

    Ned Struthers is currently enrolled in the Master of Information program at the University of Toronto pursuing dual concentrations in Archives and Records Management and Knowledge and Information Management. Prior to beginning his studies at the University of Toronto Ned completed a Master's degree in History at the University of Guelph and a Bachelor's degree in History and Political Studies at Trent University. Between degrees Ned worked for several years in academic publishing as a Sales and Editorial Representative for Nelson Education, and he is currently employed by Sanofi Pasteur (a large pharmaceutical company) in their Sites and Knowledge Network division. This past year Ned was involved in student government as a Faculty Council Representative, a Graduate Student Union Representative, and as a member of the UTGSU's Branding and Identity Committee. Currently, Ned sits as a student representative on the iSchool's Tech Fund and on the Information Services Committee. In his spare time Ned enjoys gardening, cooking Italian food, and biking all around Toronto.

    Jesika Arseneau is a 2012-2013 Public History Master's student at Western University. She has experience working with both museums and archives; her summer internship will be spent completing an archival research project at the Royal Ontario Museum. Jesika has worked with the archival material at the Agnes Etherington Art Center and Canada's Penitentiary Museum, gaining experience in both research and conservation. Most recently Jesika has worked in a management position at the Gap for over three years, demonstrating skills in budget management, handling store funds, and training staff. Jesika is nominating herself for the position of Treasurer with the Board of Directors for the AAO.

    Laura Hallman: Hello fellow archivists! My name is Laura Hallman and I have been nominated for the position of Secretary for the Executive Board of Directors of the AAO. I am an organized, enthusiastic and dedicated person, and I believe that my educational background, employment history and volunteering experiences make me an excellent candidate for the position. In June 2010, I graduated with an MISt from the iSchool at the University of Toronto with a focus in Archives and Records Management. During my time at school, I was involved in student life as both the Treasurer and Vice-President of the Association of Canadian Archivists Student Chapter, and as a co-coordinator of the Mentoring@iSchool program. Since 2009, I have worked at the United Church of Canada General Council Archives as a Contract Archivist, and am currently coordinating the Document Collection Program in the Archives for the federal Truth and Reconciliation Commission. I have been a Volunteer Archivist at the Canadian Lesbian and Gay Archives since 2009, working mainly with photographic collections, and I sit on the Programming and Fundraising Committees for Camp Quin-Mo-Lac, a summer camp I attended for 14 years. I enjoy exploring Toronto, hiking with my dog, travelling, reading, photography, and, when time permits, visiting my cottage on Lac Des Deux Montagnes, Quebec or my hometown of Kingston. I look forward to further serving members of the Archives community as Secretary of the AAO Board!

    Matt Szybalski received a Master of Library Science degree from the University of Toronto in 1987. He has an HBa in History and English from York University. Matt worked for the Scotiabank Group Archives for 19 years, including 13 years as Assistant Manager, before becoming the City Archivist and Corporate Records Manager for the City of Thunder Bay in 2007. Matt is a past president of the Toronto Area Archivists Group, past Vice-President of the Association of Canadian Archivists, and Chair of the Conference Committee for the 2011 Archives Association of Ontario Conference held in Thunder Bay. Matt is currently the Vice President of the Northwestern Ontario Archivists Association, a chapter of the Archives Association of Ontario. Matt is a Certified Archivist and was a member of the Exam Development Committee of the Academy of Certified Archivists from 2011 to 2013. He has presented papers at the annual conferences of the Association of Canadian Archivists and the Archives Association of Ontario Matt successfully completed the Municipal Administration Program of AMCTO in 2011, the Electronic Records Manager Practitioner program of AIIM in 2008, and is currently working on his Certified Records Manager Designation.

  • 28 Feb 2013 6:23 PM | Kelli Babcock

    Based on the results of the most recent membership survey, a number of comments from AAO members, and following a period of over 5 years with no increase adjustments to AAO membership fees, the AAO Executive wishes to put forth the following proposal to increase the current membership fee structure. 

    All AAO members in good standing are invited to vote on the resolution at the 2013 AGM to be held at the Ottawa Conference on May 31. The Executive proposes the following rate increase which, if approved, would become effective April 1, 2014:

    Institutional Members – increase of 15% across the board
    Individual Members – increase to $95
    Student Members – increase to $30

    By raising the membership fees, we hope to generate some revenue to maintain the standard services of the AAO and support new initiatives.
    To view the survey results, click here.

    If you have any questions about the proposed fee increases, please do not hesitate to contact us. We appreciate your feedback.

    Thank you for your continued support of the AAO, especially during this transitional period.

  • 21 Aug 2012 6:29 PM | Kelli Babcock

    The August 2012 full results from the AAO Membership Survey are now available for viewing:

    AAO Full Survey Results - August 12 2012

  • 17 Jul 2012 6:32 PM | Kelli Babcock

    The Archives Association of Ontario is looking for up to 8 people to sit on each of the following committees - The Fundraising Committee and the Communications/Advocacy Committee.

    The Fundraising Committee shall advise the Board on matters relating to fundraising opportunities, research sustainable resources and identify Association-based projects that may be used for fundraising initiatives.

    The Communications/Advocacy Committee shall advise the Board on matters relating to the communication with the membership, the operation of a program of public awareness and outreach, as well as providing leadership in the event that emergency advocacy is required on behalf of the membership. The Committee shall provide liaison with the related Committee of the Association of Canadian Archivists and other archival institutions, as well as pursuing partnerships with other related bodies.

    If you are interested in volunteering on either of these two committees, please contact the President Sarah Ferenz at or the Vice President, Kelli Babcock at by August 10th for more information.

  • 11 May 2012 6:33 PM | Kelli Babcock

    Attention AAO Members,

    At the emergency Board meeting held on May 8, the AAO Executive made difficult but necessary decisions to safeguard the future of the association. Due to the sensitive nature of these issues, we are still in the process of working out the terms, but it is important to stress that the elimination of the NADP funding has had a direct impact the three core programs of the AAO which include the services of the Archives Advisor, Preservation Consultant, and the Archeion Coordinator.

    In the meantime, the AAO Executive has written a letter to the Honorable James Moore, Minister of Canadian Heritage and Official Languages, stating the importance and necessity of the NADP to the AAO and the archives of the Province of Ontario. We encourage all members to write to the Hon. James Moore, their MPs, and sign the petition to save the NADP. Like the Canadian Council of Archives and the other provincial and territorial archival associations, the AAO believes it is necessary for Library and Archives Canada to restore the NADP.

    Please watch the AAO List-Serv and for further announcements regarding the activities of the CCA and the AAO. Despite the distressing nature of the recent situation, the AAO 2012 Conference and Pre-Conference Workshop in Toronto are still scheduled to run from June 13-15. We expect this conference to serve as important gathering for archivists and enthusiasts to discuss the future of our profession in Ontario.

    If you have questions, please do not hesitate to contact a member of the AAO Executive.

    Executive Board

  • 01 May 2012 6:37 PM | Kelli Babcock

    May 1, 2012

    Dear AAO Members,
    In light of the recent Federal Government cutbacks that have affected the Canadian Council of Archives and the National Archival Development Program (NADP), the Archives Association of Ontario regrets to inform its membership that all programs and services have been placed on hold until we have further information. This includes the services of the Archives Advisor, Preservation Consultant, and Archeion Coordinator. Programs that are also affected include any upcoming workshops of the Professional Development Committee.
    The members of the AAO Executive Board will hold an emergency Board meeting on Tuesday, May 8 to determine the most appropriate course of action for our staff and membership.
    We will be in contact once we have more information.

    Thank you,
    Danielle Hughes
    AAO President

  • 04 Jan 2012 6:38 PM | Kelli Babcock

    To the members of the Archives Association of Ontario,

    As the AAO welcomes a new year, the Executive Board would like to look back on a few of the highpoints of 2011. The Local Arrangements and Programs Committees planned and ran a very successful and informative conference in Thunder Bay. Our Chapters continue to offer interesting workshops and exciting events for regional members of the AAO. The Professional Development Committee offered a variety of courses to expand the knowledge and experience of our membership, including a very well attended grant writing workshop in November. Our membership continues to be well-served by the knowledge and dedication of the Archives Advisor and the Preservation Consultant as they keep busy with site visits. The Archeion Committee successfully migrated and launched the new Archeion database of Ontario archival descriptions now available at

    Also in 2011, the AAO received a sizeable Provincial Heritage Organization Operating Grant from the Ministry of Tourism and Culture that will be used over the next five years to address and improve upon the policies and procedures of the AAO. Well thought out and documented policies and procedures will ensure that the AAO's operation is efficient and effective and will make sure that board transitions are as seamless as possible. The grant will focus particularly on strengthening the AAO's foundation through membership drives and consultations, volunteer and donor appreciation, volunteer recruitment, and identifying the membership's basic needs. The PHO grant will provide the AAO with the increased resources needed to achieve our long term goal of sustainability.

    The AAO is a volunteer based organization and its increased stability and growth over the past few years could not have been accomplished without the dedication of committee members, chapters, special interest groups, staff, and board members. The AAO would also like to acknowledge those members who have donated to the Association throughout 2011. We continue to offer charitable tax receipts for all donations, including those made through the silent auction at our yearly conference.

    The members of the Executive Board hope that in 2012 and over the next few years we will be better equipped to publicly acknowledge donors and volunteers and to address the basic needs of our membership. With the PHO grant, our focus can now shift from survival to building and preparing the AAO for the future.

    2012 promises to be an exciting year for the AAO! We look forward to your continued support.
    Best wishes for the New Year.
    AAO Executive Board

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