Board of Directors

As outlined in the Constitution of the Archives Association of Ontario (AAO), the AAO is directed by seven elected Directors each of whom is a voting member of the Association.


The Board consists of the President, Vice-President/President Elect, the Secretary-Treasurer, two Directors Without Portfolio, the Chapter Stakeholder, and the Chair of the Institutional Development Committee.

Term of Office

(a) Annually, one-half of the Board shall be elected for a two-year term and the other half shall continue their two-year term.

(b) The position of Vice-President/President Elect shall be elected each year for two-year term, and the incumbent shall become President in the second year of the term.

(c) The two Directors without Portfolio shall be elected for a two-year term every even numbered year and the Secretary-Treasurer shall be elected for a two-year term every odd numbered year.

(d) The Chapter Stakeholder shall be elected annually by the Chapter Executives for a one-year term.

Meetings

As outlined in the constitution, the AAO Board is required to meet a minimum of 4 times at year. As a norm, however, the board meets, in person and over the phone, at least 6 times a year in early August, October (leadership meeting), December, January, March, and April.

Reporting and Documentation

Current Board Members


 Name  Position
Tracey Krause  President - president@aao-archivists.ca
Juanita Rossiter  Vice-President - vp@aao-archivists.ca
Dana Thorne  Past-President
Emma Hamilton-Hobbs  Secretary/Treasurer - secretary.treasurer@aao-archivists.ca
Paul Henry  IDC Chair - idc@aao-archivists.ca 
Nick Richbell  Director Without Portfolio -  director1@aao-archivists.ca
Grant Hurley
 Director Without Portfolio -  director2@aao-archivists.ca
Amanda Tomé
 Chapters Stakeholder - chapters@aao-archivists.ca


  • 17 Feb 2016 7:43 PM | Danielle Robichaud

    Nominations are currently being accepted for three (3) positions on the Board of Directors of the AAO. Each term will commence upon election at the AAO’s Annual General Meeting (AGM), to be held on May 12, 2016.

    Volunteering as a Director on the AAO Board offers an invaluable professional development experience that provides candidates with an opportunity to network with other professionals in the field, to develop their leadership skills, and to apply their existing knowledge and skill set to the service of Ontario’s archival community.

    Open Positions

    Positions that are currently open for election include:

    Vice-President/President Elect

    Three-year term (May 2016 - May 2019)

    The Vice-President/President Elect (VP) serves as the deputy to the President, and provides assistance in all aspects of Board planning and policy decision-making. Along with the President, the VP may represent the AAO at meetings with the Association's stakeholders and within the broader Canadian archival community. Specific duties include:

    • Liaising with AAO Standing and Special Committees and/or Sub-committees thereof, and Special Interest Groups (SIGs);
    • Performing the duties of the President in cases of absence or inability; and
    • Supporting the President in providing general supervision of the operations of the AAO, its staff, and the secretariat office.

    The VP assumes the position of President in the second year of his or her term; and in the third year serves as a non-voting member of the Board in the capacity of Past President.

    Director Without Portfolio 1

    Two-year term (May 2016 - May 2018)

    Previously, the first Director Without Portfolio held the dual role of Board Director and AAO Web Administrator. Effective May 2016, official duties of this position will be focused on assisting in the general governing of the affairs of the Association*. Specific duties may therefore include:

    • Serving as a Board liaison to one or more of the Standing and Special Committees of the AAO, and/or Sub-committees thereof;
    • Participating fully in Board decision-making; and
    • Contribute to the development of Association policies, procedures and guidelines.

    Director Without Portfolio 2

    Two-year term (May 2016 - May 2018)

    Previously, the second Director Without Portfolio held the dual role of Board Director and Off the Record (OTR) Editor. Effective May 2016, official duties of this position will be focused on assisting in the general governing of the affairs of the Association*. Specific duties may therefore include:

    • Serving as a Board liaison to one or more of the Standing and Special Committees of the AAO, and/or Sub-committees thereof;
    • Participating fully in Board decision-making; and
    • Contribute to the development of Association policies, procedures and guidelines.

    * Election to a Director Without Portfolio position does not preclude eligibility to serve as AAO Web Administrator or OTR Editor.


    You are invited to contact the following current Board members with any questions about the available positions by email:


    Application Process

    Nominations are being accepted by email only, through completion and submission of the Nomination Form to the AAO Office. Please use the subject line “Nominations 2016” for your email, and direct your message to the attention of the Nominations Committee. Nomination forms must be received by the AAO Office by close of business on Tuesday, April 12, 2016.


  • 21 Dec 2015 2:03 PM | Danielle Robichaud

    The AAO Board of Directors would like to wish you a safe and joyous holiday season on behalf of all AAO staff and volunteers!

    Please note that all AAO offices, including those of its staff and the AAO Secretariat, will be closed beginning Thursday, December 24, 2015, until Friday, January 1, 2016 (inclusive).

    All offices will reopen on Monday, January 4.

    Season’s greetings and warmest wishes for the New Year!


  • 10 Dec 2015 7:30 PM | Danielle Robichaud

    An organizational history is being assembled to celebrate the AAO's 25th anniversary in 2018. Currently, the history of the AAO is spread throughout a variety of corporate files and sources generated by successive boards, committees, employees, and management companies. This material will be analyzed and paired with memories drawn from current and former AAO members to prepare a comprehensive organizational history.

    The AAO Board is looking for volunteers to lead this project by sitting on an Organizational History Committee. Individuals with longtime institutional knowledge would be an asset. If you are interested in this opportunity, please contact AAO Vice President and Organizational History Committee Board Representative Dana Thorne before December 23, 2015 at vp@aao-archivists.ca. Once participating members have been identified, the Organizational History Committee will be putting out a call for individuals willing to share their memories and experiences with the AAO. You can expect to see more information about that opportunity in the new year!

    Deliverables for this committee are slated to be submitted to the AAO Board of Directors by March 31, 2016 and include: an environmental scan of sources and members to be approached for contributions; report on a survey of past and present AAO members to identify contributions/stories about the AAO's history; proposal for the structure and outline of the organizational history; and suggestions for a writer or team of writers to draft the history in 2016-2017. If you would like more information and a copy of the committee's Terms of Reference, please contact Dana at vp@aao-archivists.ca.

    Thank you,

    Dana Thorne

    Vice President, 2015-2016



  • 18 Nov 2015 9:48 PM | Danielle Robichaud

    Grant Hurley has been appointed as the Director Without Portfolio/Off the Record Editor following the recent resignation of Crystal Campitelli. Please join us in welcoming Grant to the AAO Board! If you would like to learn more about Grant, please see his biography below. As OTR Editor, he can be reached at director2@aao-archivists.ca.

    As the former OTR Editor, Crystal made many contributions to the Association by delivering the quarterly issues of the Off the Record newsletter, including the most recent Fall 2015 issue, and assisting with the development of the AAO's Strategic Plan for 2015-2020. On behalf of the AAO Board of Directors and the entire Association, we would like to thank Crystal for her dedication and wish her all of the best!

    ----------------------------------

    Grant Hurley Biography

    Grant currently works as a contract Records Analyst/Archivist at the College of Physicians and Surgeons of Ontario. He has completed the Dual Master of Archival Studies and Master of Library and Information Studies degree program at the University of British Columbia in June 2015 and also hold an MA in English literature from UBC. He has worked in many archives and records environments since his first summer job at the Charlotte County Archives in St. Andrews, NB in 2005, including at Fisheries and Oceans Canada, UBC Okanagan, Teck Resources Ltd., and recently at the City of Toronto Archives. His first job is what brought me into the profession: connecting people with the incredible stories in records was a delight. He is currently an InterPARES Trust researcher working with Jim Suderman as project lead investigating open government and open data. He also sits as an Ex Officio board member of the Alcuin Society. Past board experience has been as a student liaison for ARMA Vancouver and as the Treasurer for the ACA UBC student chapter. Grant was also recently honored with the ACA Gordon Dodds Prize for my paper "Community Archives, Community Clouds: Enabling Digital Preservation for Small Archives,” which will be published inArchivariain Spring, 2016. 


  • 03 Jul 2015 12:02 PM | Danielle Robichaud

    The AAO Strategic Plan for 2015-2020 was approved by the AAO Board on May 8th, 2015 and presented to the AAO membership during the Annual General Meeting in London, Ontario on May 28, 2015.

    Thank you to the members of the Strategic Planning Sub-Committee for all of their hard work!

    Danielle Robichaud

    (On behalf of the AAO Board)

  • 30 Jun 2015 1:27 PM | Danielle Robichaud

    The draft Minutes from the Association's General Meeting — held on May 28th, 2015 — are now available to view here. The Minutes include a list of members present and a summary of the business conducted at the Meeting.

    Please contact me if you have questions about the AGM discussions or these draft Minutes.

    Yours sincerely,

    Myron Groover

    (on behalf of the AAO Board of Directors)


  • 12 May 2015 11:47 AM | Danielle Robichaud

    It is with great pleasure that the AAO Nominations Committee announces the following slate of Directors put forth to the AAO Membership for election at the Annual General Meeting (AGM) in London, Ontario on May 28th, 2015.

    Vice-President/President Elect: Dana Thorne

    Dana Thorne has served as Chair of the AAO Fundraising Committee for the last two years. She completed her Bachelor of Arts (History major) at the University of Alberta, later graduating from Western University's MA in Public History program. Dana currently holds the position of Archivist at the Lambton County Archives, and she has also worked in the County of Lambton's Cultural Services Division as Curator at the Lambton Heritage Museum.

    Secretary/Treasurer: Myron Groover

    Myron Groover is Archives and Rare Books librarian at McMaster University. He completed his MLIS and MAS at the University of British Columbia and read History at the University of Aberdeen. A keen advocate for Canadian archives and libraries, he previously served as Vice-President of the British Columbia Library Association.

    Nominations from the floor will also be accepted during the AGM.


  • 16 Mar 2015 11:30 AM | Danielle Robichaud

    Nominations are currently being accepted for three positions on the AAO Board. Each position requires a two-term commitment beginning at the end of May 2015 and ending in May 2017.

    In addition to invaluable networking and professional development opportunities, participation on the AAO Board is an excellent way to learn new skills and put those you already have to use in service of Ontario’s archival community.


    Please forward your interest about getting involved to AAO President Ned Struthers by April 25th, 2015.


    Positions that are currently open for the 2015-2017 season include:

    Vice President/President Elect

    The Vice-President/President Elect primarily serves to provide assistance in planning and policy decisions as well as communications and advocacy. Along with the President, the VP represents the AAO at meetings with the organization's stakeholders and within the broader Canadian archival community. Specific duties include:

    • Liaising with various AAO Committees and Chapters (is an ex-officio member of all committees save the IDC);
    • Performing the duties of the President in cases of absence or inability;
    • With the President, providing general supervision of the operations of the AAO, the staff, and secretariat office.

    Secretary/Treasurer

    The Secretary/Treasurer provides a key oversight function for the records management of the association. Specific duties include:

    • Being acquainted with Roberts Rules of Order;
    • Collecting and distributing materials including the agenda, reports, minutes from the previous board meeting, and the financial statements to the board in advance of meetings;
    • Taking minutes at the meeting and ensuring that all decisions are motioned and recorded;
    • Ensuring that the policy decisions and motions made by the board are included in the motions database and the policy and procedures manual;
    • In collaboration with the Secretariat office,  ensuring that the records of the association are properly filed and housed.
    • Reporting to the Board of Directors on finances;
    • Monitoring the budget;
    • Approving all expenses incurred by the association and signing all cheques of the association

    IDC Chair

    The Chair is a member of the AAO Board of Directors and participates in the governance of the association. The Chair reports on IDCSC activities to the Board and presents to the Board the consensus views of the IDCSC with respect to issues affecting AAO institutional members.

    The Chair is responsible for coordinating the activities of the IDCSC including:

    • Calling the meetings;
    • Creating an agenda in consultation with IDCSC members;
    • Chairing the meetings;
    • Reviewing reports from other Committee members for inclusion on the agenda;
    • Acting as official Committee spokesperson or appointing a designate for this purpose;
    • Representing the IDCSC on other Committees when necessary or providing for an appropriate designate;
    • Leading the IDCSC in its strategic planning process.


    You are invited to contact current President and former Vice President Ned Struthers; current Secretary Laura Hallman; or current IDC Chair Matt Szybalski with any questions about these positions.

  • 21 Jan 2015 11:17 AM | Danielle Robichaud

    In preparation for the 2015 conference, and all future AAO events, the Board of Directors voted on December 12, 2014 to adopt a Code of Conduct.

    The Code of Conduct is not intended to constrain scholarly or professional presentation, discourse, or debate, but to ensure that these exchanges are conducted in a respectful manner in a safe and welcoming space. 

    If you have any questions about the Code of Conduct please contact Ned Struthers at president@aao-archivists.ca.


  • 30 Jul 2014 10:24 PM | Danielle Robichaud
    Hi everyone,

    My name is Danielle Robichaud and I'm the AAO's new web administrator. For those of you who don't already know me, I work in Rare Books, Archival and Manuscript Collections at the University of St. Michael's College's John M. Kelly Library in Toronto. I come to the city by way of Ottawa, where I previously worked as a librarian with the federal government. The best way to reach me regarding AAO happenings is by email. You can also find me on Twitter @danielleganza.

    As many of you already know, the AAO website has been in transition for quite some time and with the end of July quickly approaching, I wanted to send an update about the work being accomplished behind the scenes to get the site fully functional.

    Website Migration

    Over the past few weeks, Kelli Babcock, Becky Yaffa and myself have been working to move content from a Joomla-based website, to a new Wild Apricot-based site. While we've made a great deal of progress there hasn't been anything particularly snappy about the migration process. Despite it being 2014, we have to manually transfer every page using the decidedly un-2014 copy and paste method. The workflow isn't glamorous or speedy, but it IS very cost effective which I hope is something we can all agree is worthwhile!

    Work Progress

    The migration work has generally proceeded from the top down, with more recent and organizationally essential content being moved ahead of older legacy content. We already have the majority of the top and mid-level content in place and will be continuing to copy content over until everything has been migrated. The bulk of the remaining work consists of OTR back issues, Conference pages (including the posting of 2014 papers) and blog posts.

    It's difficult to estimate how much longer it will take to get the legacy content in place, so if you are in immediate need of any content, please let me know and we will do our best to have it moved over ASAP.

    Admin Access & Web Site Editing

    All staff, board, chapter heads and committee chairs will be granted admin access and privileges to edit the pages associated with their AAO work, etc.

    If you are a member of a chapter or committee and would like content added to the website, please get in touch with the lead for your group.
    If you are not a member of a chapter or committee, but would like to have news or event info added to the website, please feel free to contact myself or Becky.

    FIN

    Thank you for all of your patience regarding the website transition and content migration. Kelli, Becky and I understand that it has been frustrating not having access to a fully functional site and we can assure you that we are working very hard to get everything back to its rightful place as soon as possible.

    If you have any questions or concerns, please don't hesitate to get in touch.

    All the best,
    Danielle

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email: aao@aao-archivists.ca

     

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