Call for Nominations: 2015-2017 Board Positions

16 Mar 2015 11:30 AM | Danielle Robichaud

Nominations are currently being accepted for three positions on the AAO Board. Each position requires a two-term commitment beginning at the end of May 2015 and ending in May 2017.

In addition to invaluable networking and professional development opportunities, participation on the AAO Board is an excellent way to learn new skills and put those you already have to use in service of Ontario’s archival community.

Please forward your interest about getting involved to AAO President Ned Struthers by April 25th, 2015.

Positions that are currently open for the 2015-2017 season include:

Vice President/President Elect

The Vice-President/President Elect primarily serves to provide assistance in planning and policy decisions as well as communications and advocacy. Along with the President, the VP represents the AAO at meetings with the organization's stakeholders and within the broader Canadian archival community. Specific duties include:

  • Liaising with various AAO Committees and Chapters (is an ex-officio member of all committees save the IDC);
  • Performing the duties of the President in cases of absence or inability;
  • With the President, providing general supervision of the operations of the AAO, the staff, and secretariat office.


The Secretary/Treasurer provides a key oversight function for the records management of the association. Specific duties include:

  • Being acquainted with Roberts Rules of Order;
  • Collecting and distributing materials including the agenda, reports, minutes from the previous board meeting, and the financial statements to the board in advance of meetings;
  • Taking minutes at the meeting and ensuring that all decisions are motioned and recorded;
  • Ensuring that the policy decisions and motions made by the board are included in the motions database and the policy and procedures manual;
  • In collaboration with the Secretariat office,  ensuring that the records of the association are properly filed and housed.
  • Reporting to the Board of Directors on finances;
  • Monitoring the budget;
  • Approving all expenses incurred by the association and signing all cheques of the association

IDC Chair

The Chair is a member of the AAO Board of Directors and participates in the governance of the association. The Chair reports on IDCSC activities to the Board and presents to the Board the consensus views of the IDCSC with respect to issues affecting AAO institutional members.

The Chair is responsible for coordinating the activities of the IDCSC including:

  • Calling the meetings;
  • Creating an agenda in consultation with IDCSC members;
  • Chairing the meetings;
  • Reviewing reports from other Committee members for inclusion on the agenda;
  • Acting as official Committee spokesperson or appointing a designate for this purpose;
  • Representing the IDCSC on other Committees when necessary or providing for an appropriate designate;
  • Leading the IDCSC in its strategic planning process.

You are invited to contact current President and former Vice President Ned Struthers; current Secretary Laura Hallman; or current IDC Chair Matt Szybalski with any questions about these positions.

Address: 411 Richmond Street East, Suite 200, Toronto, ON M5A 3S5

Phone: 647-343-3334 | Email:


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