Archives Advisor Updates

Check here regularly for news and information of interest to archivists and for updates on the activities of the Archives Advisor.  Or subscribe to the RSS Feed Reader so you don't miss a posting.

  • 19 Nov 2014 4:32 PM | Iona McCraith (Administrator)

    OTTAWA, November 18, 2014 – The Canadian Museums Association (CMA) announced the release of the Department of Canadian Heritage’s first Government of Canada Survey of Heritage Institutions. The CMA assisted the Department in promoting the survey and invited its members across Canada to participate.

    "We are excited to share the results of this important survey," says John G. McAvity, Executive Director & CEO of the CMA. "The Government of Canada Survey of Heritage Institutions will inform us on key indicators such as the number and type of heritage institutions as well as the number of visitors."

    This survey provides aggregate financial and operating data to governments and cultural associations. It aims to gain a better understanding of not-for-profit heritage institutions in Canada in order to aid in the development of policies, and the conduct of programs.

    View the full version of the Government of Canada Survey of Heritage Institutions: 2011 Report. Survey of Heritage Institutions: 2011 [PDF Version, 538 KB]

  • 19 Nov 2014 1:56 PM | Iona McCraith (Administrator)

    Northeast Document Conservation Center now welcomes audio preservation projects for reformatting grooved media using the new IRENE technology.

    The IRENE audio preservation service at NEDCC is the culmination of a decade of research and development at the Lawrence Berkeley National Laboratory and the Library of Congress.  IRENE uses a non-contact approach, which eliminates the possibility of damage caused by mechanical contact of a stylus on fragile media.  The process creates ultra-high resolution images of the audio groove structures in either 2D or 3D, as required.  The resulting image files are then processed through software that translates them into an audio file. 

    NEDCC Currently Works with the Following Formats:

    • Wax cylinders
    • Lacquer discs (a.k.a., “acetate” discs)
    • Aluminum transcription discs
    • Shellac discs
    • Tin foils
    • Other rare formats (e.g., Dictabelt, Voice-O-Graph, etc.)


    Interested in working with NEDCC on an audio preservation project?
    Mason Vander Lugt ,  NEDCC Audio Preservation Specialist

  • 12 Nov 2014 7:04 PM | Iona McCraith (Administrator)

     If you missed the round table discussion on orphan photographs  that was webcast and hosted by AABC recently, or you want to enjoy this lively, informative discussion again, you can find the taped recording here: 
    It is a great session and I highly recommend it for people wanting information on orphan photographs and copyright.

  • 11 Nov 2014 3:38 PM | Iona McCraith (Administrator)

     Curious about the role Ontarians played in WW1? Visit our website to browse digital content from across the province.

  • 07 Nov 2014 3:37 PM | Iona McCraith (Administrator)

     The Community Exhibits Program at the Legislative Assembly of Ontario invites community museums, archives, art organizations, and other cultural institutions to create an exhibit for one of the display cases in the Legislative Building.  Welcoming thousands of visitors each year, the Legislative Building is a great place to share your community's stories with visitors from all over Ontario and the world. 

    The next exhibit period runs from March 2015-July 2015.  The deadline to submit applications is December 8, 2014.  We welcome submissions on any topic about your community.

    For more information or to fill the online application form please visit our website:

    Should you have additional questions please email or call  Haley Shanoff directly (contact information below).

    Haley Shanoff
    Exhibits & Programs Coordinator
    Parliamentary Protocol & Public Relations
    Legislative Assembly of Ontario
    (416) 325-8094


  • 16 Oct 2014 7:40 PM | Iona McCraith (Administrator)

    After a short break from doing site visits in the summer the AAO Advisor is back on the road again.  Visiting archives in Toronto this week and participating in AAO Leadership Team meeting October 17th.  Next week I visit Stratford to meet members at the annual MAIG Open House meeting.  Last week of October I am in Ottawa. 

    If you are an AAO member in need of a face-to-face consultation about issues at your archives, or an organization trying to set up a new archives and needing direction, please contact me to arrange a visit.  While our travel budget is limited I try to see everyone who requests a visit and meets the criteria  First priority is given to AAO members but non-members can often be accommodated.

    So contact me at  I love to see new archives I have not visited before and old friends doing exciting new things.

  • 08 Oct 2014 1:56 PM | Iona McCraith (Administrator)

    "The intention of the series is to reach out beyond ICA's core membership and the archival world, which are already well served by Comma, and to attract new audiences, which may not have previously considered in depth the archival dimension to their work and which may be completely unaware of the existence of our organization."

    The first volume in the series,Crisis, Credibility and Corporate History, edited by Alex Bieri of the Roche Archives, is based on the proceedings of a conference organized by the Section on Business and Labour Archives (SBL) in Basel in April 2013. 

    "Crisis, Credibility and Corporate History aims to describe current expectations and strategies within companies, within academia and amongst the general public for using a company's history for communication and marketing purposes. Ranging widely across case studies from major international businesses such as IBM, Maersk and Roche, this volume includes contributions from marketing specialists, corporate archivists and scholars. "

    "Essential reading for business historians, archivists and marketing professionals, Crisis, Credibility and Corporate History presents a clear picture of what writing "corporate history" today involves."

    Normally priced at £50, ICA members are eligible to purchase the book for the special price of £20/€25 (plus £3.50/€4 p&p).

    To order at the discount price, contact Janet McDermott ( or tel: (44 0151 795 214944 0151 795 2149 ), or enter the code ICA when ordering online at

    See more information on the ICA website  here :

  • 06 Oct 2014 11:41 AM | Iona McCraith (Administrator)

    Register Now! 

    This series of free webinars will provide practical guidelines for the implementation of sustainable energy management practices in collecting institutions. Presentations are designed to enable collections care, facility management and administrative staff in cultural institutions to work together to achieve an optimal preservation environment - one that combines the best possible preservation of collections with the least possible consumption of energy, and is sustainable over time.

    Each of the nine webinars will focus on a particular topic, designed to appeal to a range of participants. The earlier presentations are designed for individuals who are new to the subject or need a refresher course. Later presentations are for individuals with more extensive knowledge and those more deeply involved with environmental analysis and management of HVAC systems.

    Webinars will be presented by IPI staff unless noted otherwise. Each webinar will be presented on a Wednesday from 2:00 to 3:30 U.S. Eastern Standard Time. Register for one or more webinars at:

  • 01 Oct 2014 1:46 PM | Iona McCraith (Administrator)

    As we move into fall and soon winter (ugh) now is a good time to review and revise the emergency plan for your archive, library or museum. Or to write one if you don't yet have a plan.  With more and more severe weather events and other natural disasters, not to mention burst or leaking pipes or fires, it is a necessity to have an emergency plan not a luxury.

    You can't afford not to have an Emergency Plan!

    Consider also taking advantage of one of the AAO benefits of membership - join the Archives Emergency Response Network (AERN).  Participation in AERN gives you ready access to volunteers to help you in the event of an emergency as well as guidance from the AAO Advisor.  In addition you will receive information, tools and resources to assist you in preparing an Emergency Plan, or in training for emergency response and salvage of collections.

    For more information about AERN go to Archives Emergency Response Network under Services tab on this website or contact the Archives Advisor at

  • 01 Oct 2014 12:55 PM | Iona McCraith (Administrator)

    Fast approaching is Electronic Records Day on Friday October 10th.

    Mark your calendar and spread the word through your social media channels.

    • Do a special post on your blog.
    • Engage the public in a presentation on risks to digital content.
    • Start a dialog with other entities in your area that work with e-records on a daily basis.

    Go to this link for more information you can use to spread the word about the importance of preserving electronic records.

    • Sign up  on the waiting list for next AAO workshop "Introduction to Preservation of Electronic Records".


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